Administrative Assistant (OA).
Defense Logistics Agency · Bremerton, WA · 1 mo ago
AdministrativeFull-time
We need to output HTML fragment with sections: headings using for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include only sections with real content. The posting includes duties (responsibilities), requirements (conditions of employment), qualifications, maybe skills (typing speed). Benefits: mention "A career with the U.S. government provides employees with a comprehensive benefits package..." but no specific benefits listed; it's generic. According to rule: never create Benefits section unless posting actually states them. It mentions benefits package but not specifics; might be considered vague. The rule says: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. The posting does state Schedule: "Tour of Duty: 1st shift, set schedule, 7am to 3:30pm, Monday through Friday". That's specific schedule. So we can include Schedule section. Pay: not mentioned. Benefits: mention comprehensive benefits package but not specifics; might be considered vague but still states there is a benefits package. However rule says never create Benefits sections unless posting actually states them. It does state "A career with the U.S. government provides employees with a comprehensive benefits package." That's a statement but not specific benefits. Might be considered too vague; but it's still stating there is a benefits package. I'd lean to include Benefits section with that sentence. However we must avoid filler/placeholder like "not specified". This is not placeholder; it's a statement. So include Benefits.
We need to remove boilerplate: cookie/navigation/legal/EEO etc. The posting includes many paragraphs about drug testing, etc. Those are requirements? They are conditions of employment? Might be considered part of Requirements. We should preserve all substantive information. So include details about drug testing, citizenship, schedule, security, etc. We'll put them under Requirements (or maybe separate sections like Conditions of Employment). But we only have headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can map content: Responsibilities = duties. Requirements = conditions of employment (citizenship, schedule, security, FLSA, selective service, recruitment incentives, bargaining unit, pre-employment physical, REAL ID, etc). Qualifications = specialized experience, education substitution, etc. Skills = typing proficiency (40 wpm). Benefits = benefits package statement. Schedule = we already have schedule in Requirements but we could also separate. However rule: prefer few substantive sections over many thin ones. Could combine schedule into Requirements. But we have a separate Schedule heading allowed; if we include Schedule we must ensure it's not duplicate. The posting explicitly states schedule; we could put schedule under Schedule section. But then Requirements would lose that detail. Might be okay to have both Requirements and Schedule sections. However we need to avoid duplication. Let's decide: include Schedule section with the tour of duty details. Keep Requirements for other conditions (citizenship, security, FLSA, selective service, recruitment incentives, bargaining unit, pre-employment physical, REAL ID, drug testing, etc). That seems fine.
Now we need to format lists with
for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include only sections with real content. The posting includes duties (responsibilities), requirements (conditions of employment), qualifications, maybe skills (typing speed). Benefits: mention "A career with the U.S. government provides employees with a comprehensive benefits package..." but no specific benefits listed; it's generic. According to rule: never create Benefits section unless posting actually states them. It mentions benefits package but not specifics; might be considered vague. The rule says: never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. The posting does state Schedule: "Tour of Duty: 1st shift, set schedule, 7am to 3:30pm, Monday through Friday". That's specific schedule. So we can include Schedule section. Pay: not mentioned. Benefits: mention comprehensive benefits package but not specifics; might be considered vague but still states there is a benefits package. However rule says never create Benefits sections unless posting actually states them. It does state "A career with the U.S. government provides employees with a comprehensive benefits package." That's a statement but not specific benefits. Might be considered too vague; but it's still stating there is a benefits package. I'd lean to include Benefits section with that sentence. However we must avoid filler/placeholder like "not specified". This is not placeholder; it's a statement. So include Benefits.
We need to remove boilerplate: cookie/navigation/legal/EEO etc. The posting includes many paragraphs about drug testing, etc. Those are requirements? They are conditions of employment? Might be considered part of Requirements. We should preserve all substantive information. So include details about drug testing, citizenship, schedule, security, etc. We'll put them under Requirements (or maybe separate sections like Conditions of Employment). But we only have headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can map content: Responsibilities = duties. Requirements = conditions of employment (citizenship, schedule, security, FLSA, selective service, recruitment incentives, bargaining unit, pre-employment physical, REAL ID, etc). Qualifications = specialized experience, education substitution, etc. Skills = typing proficiency (40 wpm). Benefits = benefits package statement. Schedule = we already have schedule in Requirements but we could also separate. However rule: prefer few substantive sections over many thin ones. Could combine schedule into Requirements. But we have a separate Schedule heading allowed; if we include Schedule we must ensure it's not duplicate. The posting explicitly states schedule; we could put schedule under Schedule section. But then Requirements would lose that detail. Might be okay to have both Requirements and Schedule sections. However we need to avoid duplication. Let's decide: include Schedule section with the tour of duty details. Keep Requirements for other conditions (citizenship, security, FLSA, selective service, recruitment incentives, bargaining unit, pre-employment physical, REAL ID, drug testing, etc). That seems fine.
Now we need to format lists with - for any list of duties/requirements/benefits. Use
for prose.
We need to preserve all substantive information. Let's extract duties:
- Prepare a variety of documents, i.e. newsletters, brochures, flyers, reports, briefings and manuals.
- Maintain and manage a document library’s (hard copy or electronic file) integrity, accuracy, organization and accessibility of official records throughout the scanning and filing process in accordance with Record Management regulations and procedures
- Utilize various office automation software packages including word processing, briefing charts, spreadsheets, databases, e.g. MS Word, Excel, PowerPoint, and a custom scanning system to process thousands of pages daily.
- Receive telephone calls, greet visitors and ascertain the nature of the calls or visits.
- Order office supplied using a Government Purchase Card (GPC).
- Performs manual indexing of scanned documents in the Total Records Management System (TRMS) to ensure records are accurately categorized, retrievable, and searchable.
- Conducts quality-control reviews of scanned images and indexed records to identify and correct errors before finalizing records in TRMS.
We'll put each as
- .
Requirements (conditions of employment) list:
- Must be a U.S. citizen
- Tour of Duty: 1st shift, set schedule, 7am to 3:30pm, Monday through Friday (but we moved schedule to Schedule section)
- Security Requirements: Non-Critical Sensitive with Confidential Access
- Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
- Fair Labor Standards Act (FLSA): Non-Exempt
- Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
- Recruitment Incentives: Not Authorized
- Bargaining Unit Status: Yes
- Pre-Employment Physical: Not Required
- Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See https://www.tsa.gov/real-id for more information.
- Drug-Free Workplace Policy details: (we need to preserve all substantive info). This includes: DLA committed to maintaining safe drug-free workplace; all employees required to refrain from illegal drug use; DLA conducts pre-employment, reasonable suspicion, post-accident, and random drug testing; applicants tentatively selected will undergo urinalysis; refusal or positive test results in withdrawal of offer and six-month denial; employees in drug testing designated positions subject to random drug testing; negative drug test result must be received by HR within 30 calendar days after EOD; inability to pass or refusal may result in withdrawal or removal; may be required to sign Drug Test Statement of Understanding; DLA drug testing panel tests for substances list; advisory about CBD; marijuana illegal under federal law; etc.
We should include all that as list items or paragraphs. Since it's a lot, we can break into multiple
- items for each bullet.
Qualifications:
- Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled.
- To qualify at the GS-06 level, applicants must possess one year of specialized experience equivalent to the GS-05 level or equivalent under other pay systems in the Federal service, military or private sector.
- Applicants must meet eligibility requirements including minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement.
- Creditable specialized experience includes:
* Identify correct guidelines and processes for file and records system management.
* Manage a suspense tracking system and ensures deadlines are met.
* Responsible for maintenance of office equipment (computers, copy and fax machines).
- Type Proficiency Requirement: Must be able to type at least 40 words per minute.
- Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
- Education Substitution of education may not be used in lieu of specialized experience for this grade level.
Skills: maybe just typing proficiency (already in qualifications). Could also include office automation software proficiency. But we can put skills under Qualifications. However we have a Skills heading optional. We could create Skills section with list: typing 40 wpm, proficiency with MS Office, scanning systems, record management, etc. But we must not invent. The posting mentions "Utilize various office automation software packages including word processing, briefing charts, spreadsheets, databases, e.g. MS Word, Excel, PowerPoint, and a custom scanning system". That's a skill. Also "Performs manual indexing..." etc. But those are duties. For Skills we could list: typing 40 wpm, MS Office proficiency, scanning system operation, record management, etc. However we need to avoid creating thin sections. Might be better to incorporate skills into Qualifications or Responsibilities. Since we have a Skills heading allowed, we could include it if we have concrete skills. Let's list: Proficient in MS Word, Excel, PowerPoint; experience with custom scanning systems; knowledge of Record Management regulations; ability to maintain document library; ability to perform manual indexing and quality control; typing 40 wpm. That seems derived from posting. We'll include Skills section.
Benefits: statement: "A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered."
We'll put that as
maybe with a
if list but it's prose.
Schedule: "Tour of Duty: 1st shift, set schedule, 7am to 3:30pm, Monday through Friday."
Now we need to output only HTML fragment, no /, no markdown.
We'll structure:
Responsibilities
- ...
...
Requirements
- ...
...
Skills
- ...
...
Benefits
...
Schedule
Tour of Duty: 1st shift, set schedule, 7am to 3:30pm, Monday through Friday.
We need to ensure we don't repeat job title heading. Good.
Now we need to preserve all substantive information. Let's extract details precisely.
Responsibilities list items:
- Prepare a variety of documents, i.e. newsletters, brochures, flyers, reports, briefings and manuals.
- Maintain and manage a document library’s (hard copy or electronic file) integrity, accuracy, organization and accessibility of official records throughout the scanning and filing process in accordance with Record Management regulations and procedures
- Utilize various office automation software packages including word processing, briefing charts, spreadsheets, databases, e.g. MS Word, Excel, PowerPoint, and a custom scanning system to process thousands of pages daily.
- Receive telephone calls, greet visitors and ascertain the nature of the calls or visits.
- Order office supplied using a Government Purchase Card (GPC).
- Performs manual indexing of scanned documents in the Total Records Management System (TRMS) to ensure records are accurately categorized, retrievable, and searchable.
- Conducts quality-control reviews of scanned images and indexed records to identify and correct errors before finalizing records in TRMS.
Note: some items have capitalization variations; keep as is.
Requirements list items (excluding schedule):
- Must be a U.S. citizen
- Security Requirements: Non-Critical Sensitive with Confidential Access
- Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
- Fair Labor Standards Act (FLSA): Non-Exempt
- Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
- Recruitment Incentives: Not Authorized
- Bargaining Unit Status: Yes
- Pre-Employment Physical: Not Required
- Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See https
for prose. We need to preserve all substantive information. Let's extract duties: - Prepare a variety of documents, i.e. newsletters, brochures, flyers, reports, briefings and manuals. - Maintain and manage a document library’s (hard copy or electronic file) integrity, accuracy, organization and accessibility of official records throughout the scanning and filing process in accordance with Record Management regulations and procedures - Utilize various office automation software packages including word processing, briefing charts, spreadsheets, databases, e.g. MS Word, Excel, PowerPoint, and a custom scanning system to process thousands of pages daily. - Receive telephone calls, greet visitors and ascertain the nature of the calls or visits. - Order office supplied using a Government Purchase Card (GPC). - Performs manual indexing of scanned documents in the Total Records Management System (TRMS) to ensure records are accurately categorized, retrievable, and searchable. - Conducts quality-control reviews of scanned images and indexed records to identify and correct errors before finalizing records in TRMS. We'll put each as
maybe with a
- if list but it's prose.
Schedule: "Tour of Duty: 1st shift, set schedule, 7am to 3:30pm, Monday through Friday."
Now we need to output only HTML fragment, no /, no markdown.
We'll structure:
- ... ...
- ... ...
- ... ...
Responsibilities
Requirements
Skills
Benefits
...
Schedule
Tour of Duty: 1st shift, set schedule, 7am to 3:30pm, Monday through Friday.
We need to ensure we don't repeat job title heading. Good. Now we need to preserve all substantive information. Let's extract details precisely. Responsibilities list items: - Prepare a variety of documents, i.e. newsletters, brochures, flyers, reports, briefings and manuals. - Maintain and manage a document library’s (hard copy or electronic file) integrity, accuracy, organization and accessibility of official records throughout the scanning and filing process in accordance with Record Management regulations and procedures - Utilize various office automation software packages including word processing, briefing charts, spreadsheets, databases, e.g. MS Word, Excel, PowerPoint, and a custom scanning system to process thousands of pages daily. - Receive telephone calls, greet visitors and ascertain the nature of the calls or visits. - Order office supplied using a Government Purchase Card (GPC). - Performs manual indexing of scanned documents in the Total Records Management System (TRMS) to ensure records are accurately categorized, retrievable, and searchable. - Conducts quality-control reviews of scanned images and indexed records to identify and correct errors before finalizing records in TRMS. Note: some items have capitalization variations; keep as is. Requirements list items (excluding schedule): - Must be a U.S. citizen - Security Requirements: Non-Critical Sensitive with Confidential Access - Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal. - Fair Labor Standards Act (FLSA): Non-Exempt - Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service. - Recruitment Incentives: Not Authorized - Bargaining Unit Status: Yes - Pre-Employment Physical: Not Required - Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See https