Administrative Services Assistant (OA)

As needed, additional positions may be filled using this announcement. This position is also being announced to applicants eligible to apply through Merit Staffing procedures.

Responsibilities

• Provides technical assistance and processing support to budget analysts in one or more program areas.
• Provides technical assistance and processing support in contracting activities.
• Assists in a variety of administrative services activities.
• Prepares a variety of recurring and special reports, compiling data and obtaining required information.
• Serves as a backup information receptionist for the office. Receives visitors and refers each visitor to the appropriate person or office as determined by local procedure.
• Monitors the status of purchase orders to include reviewing invoices against contract schedules.
• Assists in facility and property management to include but not limited to records and conducting inventory.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one-year probationary period.
• You must meet all qualification requirements upon the closing date of this announcement.

Qualifications

GS-05: To be eligible at the GS-5 level, you must have at least one full year of specialized experience equivalent to the GS-4 level.

Specialized Experience: Experience performing a wide range of clerical and administrative duties, including preparing and editing correspondence, reports, and other documents using office automation software; maintaining and organizing information to produce accurate and timely reports; supporting front-office operations by answering and directing phone calls, assisting with inquiries, and greeting visitors in a professional and welcoming manner.

OR Substitution of Education: 4 years above high school is also qualifying for the GS-5 level.

OR Combining Education and Experience: Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

GS-06: To be eligible at the GS-6 level, you must have at least one full year of specialized experience equivalent to the GS-5 level.

Specialized Experience: Experience providing a variety of clerical and administrative functions such as producing written documents utilizing office automation software; obtaining information from files or general reference sources; inputting information into databases or spreadsheets; sorting and retrieving data to produce documents and reports; processing supply requests; purchasing office supplies; and receiving telephone calls and visitors to the office.

GS-07: To be eligible at the GS-7 level, you must have at least one full year of specialized experience equivalent to the GS-6 level.

Specialized Experience: Experience providing assistance in the areas of accounting/budgeting transactions; inventory/property management; to include establishing and maintaining files, file systems and procedures, and database management; AND performing general administrative support duties for an office.

To be qualified, you must type at least 40 words per minute based on a 5-minute sample with three or fewer errors. (A typing test may later be required.)

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov.

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Benefits

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.