Administrative Assistant - Nursing Administration - 140239

About the role

The Administrative Assistant provides administrative, clerical and project management support for a division with 500+ individual nursing staff. They handle the personal calendar for senior director, assist with complex meeting planning, provide project management supports, handle travel reimbursement, small supply purchasing, capital purchasing, quality care metric tracking, monthly reports for quality and patient satisfaction, relocation reimbursement for new hires, manage new employee files, daily operations reports for sitters and discharges, support the Tier 2 daily engagement meeting for the Oncology and Neurosciences nursing division, and other work as assigned.

Responsibilities

• Handles the personal calendar for senior director
• Affords complex meeting planning
• Provides project management supports
• Handles travel reimbursement
• Handles small supply purchasing
• Handles capital purchasing
• Handles quality care metric tracking
• Assists with monthly reports for quality and patient satisfaction
• Handles relocation reimbursement for new hires
• Manages new employee files for new hires
• Handles daily operations reports for sitters and discharges
• Supports the Tier 2 daily engagement meeting for the Oncology and Neurosciences nursing division
• Supports other work as assigned

Requirements

• Previous administrative support experience in a high volume/complex environment
• Experience working in an acute hospital administration unit
• Medical Terminology, knowledge of correct grammar and spelling
• Proficient with Microsoft Office: Word, Outlook, Excel, and PowerPoint

Preferred Qualifications

• Associate’s degree
• Medical Center experience
• UCSD Systems experience: HRS, PPS, Infopac, Travel Link, Payroll Systems

Special Conditions

• Must be able to work various hours and locations based on business needs
• Employment is subject to a criminal background check and pre-employment physical

Pay, Benefits & Schedule

Annual Full Pay Range: $61,429 - $88,030 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $29.42 - $42.16

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.