ADMINISTRATIVE ASSISTANT, MOTHER TERESA REGIONAL CATHOLIC SCHOOL, MONTGOMERY COUNTY

Responsibilities

• Welcome parents, students, and visitors with warmth and professionalism.
• Answer and direct phone calls, emails, and walk-in inquiries.
• Provide exceptional customer service to prospective and current families.
• Manage student attendance and daily office operations.
• Prepare correspondence, newsletters, and school communications.
• Maintain confidential student records and databases.
• Cook up calendars, appointments, and meetings for school administration.
• Aid with enrollment and admissions processes.
• Process tuition and office paperwork as assigned.
• Order office supplies and maintain inventory.
• Support school events, fundraisers, and special projects.
• Work collaboratively with faculty, staff, and parish personnel.
• Handle multiple priorities while maintaining accuracy and attention to detail.

Qualifications

• Outstanding organizational and time-management skills.
• Highly dependable and takes initiative without being asked.
• Communicates with kindness, professionalism, and confidence.
• Remains calm and positive under pressure.
• Proficient in Microsoft Office and Google Workspace.
• Learns new technology quickly.
• Has excellent written and verbal communication skills.
• Understands the importance of confidentiality.
• Enjoys working with children and families.
• Has previous administrative or office experience (school experience is preferred but not required).

Preferred Qualities

• Friendly but professional.
• Detail-oriented.
• Flexible and adaptable.
• A problem solver.
• Team-oriented.
• Customer-service driven.
• Able to anticipate the needs of the principal and school community.
• Supportive of the mission and values of Catholic education.