Administrative Assistant - Medical

Position Overview

The Administrative Assistant – Medical assists in day-to-day administrative operations of the office of the Chief Medical Officer (CMO), Director of Clinical Services, Integrated Behavioral Health and Ryan White. The Administrative Assistant - Medical is responsible for coordinated and effective communications, meetings and events, planning and development of clinical departments.

Essential Tasks

• Captures and coordinates functions within the clinical department and among other departments within the organization, enhancing organizational efficiency and effectiveness.
• Prepares correspondence and other documents for approval and distribution.
• Receives and organizes requests for leave that require Chief Medical Officer approval.
• Receives and organizes purchase orders and other documents that require Chief Medical Officer review and/or approval; including clinical audit reports.
• Supports the Chief Medical Officer by organizing and preparing agenda items for monthly meetings; preparing minutes and other supporting materials.
• Maintains confidentiality.
• Maintains intermediate level experience with MS Word, MS Excel, and MS PowerPoint.
• Maintains detail orientation.
• Maintains the ability to multi-task.

Experience And Education

• High school diploma or GED.
• Minimum five years of administrative assistant experience.
• Effective organizational skills, interpersonal and communication skills.

Physical Requirements

• Constant standing and walking, occasional bending, stooping, lifting, reaching forward and overhead.
• May occasionally be required to lift patients, office equipment and paper, usually not exceeding fifty pounds of direct lift.
• Frequent computer work required.

Benefits

• 401(k) and match
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Holidays
• Vision insurance

Pay

The starting pay for this position is $15.00 hourly. Please keep in mind that actual salary will vary based on various factors such as qualifications, skills, competencies, and proficiency for the role.

Schedule

Monday to Friday 8am-5pm 8 hour shift

Physical Requirements

• Constant standing and walking, occasional bending, stooping, lifting, reaching forward and overhead.
• May occasionally be required to lift patients, office equipment and paper, usually not exceeding fifty pounds of direct lift.
• Frequent computer work required.