Administrative Assistant/Marketing Specialist - Air Care

About the role

P&G is the largest consumer packaged goods company in the world, with operations in over 75 countries and 65 trusted brands that improve lives for 5 billion consumers worldwide. The Air Care team in the Cincinnati General Offices is seeking an Administrative Assistant/Marketing Specialist to provide administrative support to business leaders and support marketing‑related tasks such as artwork execution and vendor management.

Responsibilities

• Provide administrative support to business leaders, including calendar management, travel arrangements, and expense reporting.
• Organize logistics of complex meetings/seminars and trainings.
• Support team building activities (awards, celebrations, etc.).
• Order supplies and services for the team using Coupa and follow up on payment of invoices.
• Update organization charts and populate scorecards.
• Coordinate and schedule meetings, ensuring all vital resources are available.
• Prepare and edit correspondence, reports, and presentations.
• Manage incoming and outgoing communications.
• Coordinate and prioritize company events and functions.
• Maintain a high level of integrity and confidentiality at all times.
• Proactively handle projects to enable other team members to do their jobs.
• Track and monitor team budgets, flagging over/under‑spending to management.
• Serve as Total category artwork execution SPOC: manage artwork process for total category, including purchase orders, agency partner relationship, and project timelines.
• Act as Vendor Management Process Owner for MSA expenses: handle goods receipt, confirm proof of performance, initiate purchase orders when needed, and own fringe and sampling orders for the category.

Qualifications

• High school diploma or higher degree.
• Proficient in Microsoft Word, Outlook, and PowerPoint; outstanding in Excel.
• Experience with budget management (setting up and maintaining offline standardized trackers).
• Familiarity with Vendor Management processes & systems (Coupa Purchase Order creation, Goods Receipt Management).
• Ability to work a minimum of 3 days a week (Tues‑Thurs) at the Cincinnati GO office.

Skills

• Highly organized with strong attention to detail.
• Capable of handling multiple projects simultaneously and working cross‑functionally with multiple stakeholders.
• Process‑oriented and passionate about driving operational discipline within the Brand team.
• Able to onboard to several different standardized processes and become the go‑to person for others needing support.
• Takes ownership of processes, ensuring stewardship compliance.

Pay

Starting pay / salary range: $64,200.00 – $80,300.00 per year. Total rewards at P&G include salary + bonus (if applicable) + benefits.

Schedule

Full‑time position, with an expectation to work at least three days per week (Tuesday‑Thursday) at the Cincinnati General Offices.