Administrative Assistant- Marketing

About the Organization

Vitra Health is a mission-driven healthcare organization committed to improving the quality of life for individuals and families across Massachusetts. Through innovative home- and community-based services, Vitra supports aging adults, people with disabilities, and individuals with complex care needs. Supported by a Nurse and Case Manager, Vitra ensures clients receive compassionate, personalized, and dignified care.

About the Role

The Marketing Administrative Assistant role is an in-office, full-time position at our Boston location. This role supports the efficient operation of the Marketing department through administrative, communications, and project coordination. It requires strong organizational skills, attention to detail, excellent communication, and a commitment to sharing Vitra’s mission.

This is a full-time role at 40 hours per week and is not remote or hybrid eligible.

Responsibilities

• Coordinate and send company-wide communications, including all-staff emails and quarterly newsletters.
• Assist in developing and maintaining marketing guidelines and documentation.
• Support Business Development marketing trainings.
• Maintain Marketing SharePoint files, folders, and documentation.
• Conduct research to support marketing initiatives and organizational projects.
• Upload blog posts and website content in WordPress.
• Schedule and distribute partner emails and newsletters through Klaviyo.
• Coordinate logistics for social media content creation and photo/video shoots.
• Assist with publishing social media content using approved marketing platforms.
• Monitor online company reviews and communicate trends or concerns to the Marketing team.