Administrative Assistant- Marketing

About the role

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Carolinas Marketing team in Charlotte, North Carolina (NC). The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment. This is an in office position.

Responsibilities

• Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
• Maintain general marketing inbox
• Prepare expense reports and book travel
• Responsible for day-to-day production of proposals, leave behinds, reports, etc.
• Support conference and event planning efforts
• Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
• Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
• Update and maintain project, employee, and client data in Vision (marketing database)
• Print and bind large, technical documents
• Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
• Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
• Coordinate conference rooms/meetings/staff calendars
• Coordinate and arrange FedEx and courier delivery services
• Track and report recently won projects
• Additional duties as assigned

Qualifications

• Minimum of 2 years’ experience in a professional office environment
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
• Detail-oriented
• Strong organizational skills and multi-tasking abilities
• Ability to work under tight deadlines and handle multiple assignments concurrently
• Positive attitude/support mentality
• Team player

Benefits

• Exceptional Retirement Plan: 2-to-1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.