ADMINISTRATIVE ASSISTANT (MAINTENANCE)(FULL TIME)

About the role

Located at Texas A&M University, 1248 TAMU, College Station, TX 77843. This full‑time Administrative Assistant (Maintenance) position supports clerical functions and administrative support of food service programs.

Schedule

Full time, Monday‑Friday, 8:00 am – 4:00 pm.

Requirements

• Previous administrative experience required.
• Previous basic maintenance experience required.

Responsibilities

• Answer telephones and direct inquiries in a professional and client‑centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co‑workers, school personnel, administrators, student’s parents and supervisor.
• Complete and maintain accurate and up‑to‑date records of students eligible for free and reduced‑priced lunches (if applicable).
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment – using computer, verifying addition and checking item prices against bid specifications to ensure no pricing discrepancy.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end‑of‑month financial reports.
• Attend in‑service and/or safety meetings as required.
• Maintain a clean and safe work environment; ability to perform job safely.
• Perform other duties as assigned.

Benefits

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Medical, Dental, Vision, Life Insurance/AD&D, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) (full‑time only)
• Paid and/or unpaid time off in accordance with applicable federal, state, and local laws
• Free shift meals

Pay

$14.00 – $18.00 per hour.