ADMINISTRATIVE ASSISTANT (FULL TIME)
for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title as heading. Must not include Job ID/requisition numbers as headings; fold minor metadata into short
or drop it. Remove boilerplate, navigation, legal, EEO, etc. Preserve all substantive info. We need to decide which sections have real content. From posting: - Location: WESTERN WASHINGTON UNIVERSITY - ADMINISTRATION (maybe part of About the role? Could be location info) - Address: WWU 516 High Street, Bellingham, WA 98225 - Schedule: Full Time; Monday thru Friday, 35 hours per week. - Requirement: Prior experience with Receiving, Inventory, Driving, and Office Admin programs like Microsoft Suite. - Pay Range: $22.00 per hour to $24.00 per hour. - Benefits: described in "The Benefits" section: list of benefits for full-time and part-time, plus additional full-time benefits. - Job Summary: Summary: Responsible for clerical functions and administrative support of food service programs. - Essential Duties and Responsibilities: list of duties. Thus we can have sections: About the role (maybe includes location, address, summary), Responsibilities (essential duties), Requirements (experience), Benefits, Pay, Schedule. We must not create sections with filler like "commensurate with experience". We have actual content. We need to avoid repeating job title as heading. So no
Administrative Assistant
. We need to use for each section heading.
We need to use - for any list of duties/requirements/benefits.
We need to use
for prose.
We must drop cookie/navigation/legal/EEO etc. So remove lines about equal opportunity, diversity, disclaimer, background screening, drug-free workplace, etc. Also remove application instructions like "Please upload your resume with application", "Text JOB to 75000", etc. Also remove "Applications are accepted on an ongoing basis." maybe keep as part of schedule? It's minor metadata; could be placed in a short
under About the role or Schedule. But we should not include boilerplate. The line "Applications are accepted on an ongoing basis." is not boilerplate? It's about application process; maybe we can drop as it's application instruction. The instruction says remove application instructions. So drop that.
Also drop "Note: online applications accepted only." That's application instruction; drop.
Drop "We Make Applying Easy! Want to apply to this job via text messaging? ..." drop.
Drop "Application Deadline: applications are accepted ongoing until all openings are filled for this position." drop.
Drop "If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply." drop.
Drop "Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today!" This is promotional; maybe we can keep some substantive like "competitive wages, benefits, and perks like Instapay through the One @Work app." But that's somewhat fluff. Might be considered boilerplate? It's not required to keep; but we need to preserve ALL substantive information. Is that substantive? It's about benefits and perks; we already have benefits section. Could incorporate "Instapay through the One @Work app" as a benefit. But we already have benefits list; we could add that as a bullet under Benefits. However the instruction says "Preserve ALL substantive information; do NOT invent or summarize away detail." So we should keep that info if it's substantive. It mentions "competitive wages, benefits, and perks like Instapay through the One @Work app." That's a perk. We could add a bullet under Benefits: "Instapay through the One @Work app". Also "competitive wages" is covered by Pay section.
We also have "Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year." This is substantive about schedule/work periods. Could be part of Schedule section or a note. We could include in Schedule section as a paragraph.
We also have "Our Commitment to Diversity and Inclusion" etc. That's EEO boilerplate; remove.
We have "Disclaimer: this job post is not necessarily an exhaustive list..." remove.
We have "Certain positions may require Florida Level 2 background screening." remove.
We have "Applications are accepted on an ongoing basis." already considered application instruction; drop.
We have "Chartwells Higher Ed maintains a drug-free workplace." remove.
Now we need to decide sections.
Potential sections:
- About the role: could include location, address, summary (job summary). Could also include brief description of team? Not needed.
- Responsibilities: essential duties list.
- Requirements: prior experience with Receiving, Inventory, Driving, Office Admin programs like Microsoft Suite.
- Benefits: list of benefits (both part-time/full-time and additional full-time). Also include Instapay perk.
- Pay: Pay Range: $22.00 per hour to $24.00 per hour.
- Schedule: Full Time; Monday thru Friday, 35 hours per week. Plus note about educational facility periods, possible unpaid breaks, etc.
We must not create sections with filler. All have real content.
We need to ensure we don't repeat job title as heading.
We must not include Job ID/requisition numbers as headings; we can drop them entirely.
We need to output only HTML fragment, no /, no markdown.
Let's craft.
Structure:
About the role
Location: Western Washington University - Administration, WWU 516 High Street, Bellingham, WA 98225.
Summary: Responsible for clerical functions and administrative support of food service programs.
Responsibilities
- Answer telephones and direct inquiries in a professional and client‑centric manner.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Work effectively and maintain good working relationships with co‑workers, school personnel, administrators, student's parents and supervisor.
- Complete and maintain accurate and up‑to‑date records of students eligible for free and reduced priced lunches if applicable.
- Enter weekly cash sales and meal counts using computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment – using computer, making sure addition is correct and checking item prices against bid specifications, ensuring no discrepancy in pricing.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim form for reimbursement.
- Assist in preparation of end of month financial reports.
- Attend in‑service and/or safety meetings as required.
- Maintain a clean and safe work environment; ability to perform job safely.
- Perform other duties as assigned.
Requirements
- Prior experience with Receiving, Inventory, Driving, and Office Admin programs such as Microsoft Suite.
Benefits
- Opportunities for Training and Development
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical (full‑time)
- Dental (full‑time)
- Vision (full‑time)
- Life Insurance/AD&D (full‑time)
- Disability Insurance (full‑time)
- Commuter Benefits (full‑time)
- Employee Assistance Program (full‑time)
- Flexible Spending Accounts (FSAs) (full‑time)
- Instapay through the One @Work app
Pay
Pay Range: $22.00 per hour to $24.00 per hour.
Schedule
Full Time; Monday through Friday, 35 hours per week.
Because the role supports an educational facility, there may be periods (e.g., winter and summer breaks) when work is not required and may be unpaid temporary layoff; however, business needs may require year‑round work, potentially at a different location during break periods.
Check for any leftover boilerplate: we removed EEO, disclaimer, drug-free workplace, background screening, application instructions, etc.
We kept "Associate Shopping Program" etc. Good.
We used & for "AD&D". Should we use "AD&D"? The original text: "Life Insurance/ADDisability Insurance". Actually it's "Life Insurance/ADDisability Insurance". Might be a typo; but we should preserve as given: "Life Insurance/ADDisability Insurance". However we split into Life Insurance/AD&D and Disability Insurance. Might be altering. Better to keep exactly as in text: "Life Insurance/ADDisability Insurance". But that seems odd. Let's look: The original: "Life Insurance/ADDisability Insurance". Probably they meant "Life Insurance/AD&D Insurance". But we must not invent or summarize away detail. Changing to "AD&D" is interpreting. Safer to keep exactly as written: "Life Insurance/ADDisability Insurance". However that lacks a space. We'll keep as is.
Similarly "Disability Insurance" appears after that? Actually original: "Life Insurance/ADDisability InsuranceCommuter Benefits". It seems missing spaces. Let's capture the exact phrase: "Life Insurance/ADDisability InsuranceCommuter BenefitsEmployee Assistance ProgramFlexible Spending Accounts (FSAs)". That's messy. But we need to preserve substantive information; we can interpret but not invent. However we can add spaces for readability? That might be altering. The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Adding spaces is not inventing detail, just formatting. Might be okay. But we risk altering meaning. Safer to keep the exact string but we can separate into list items with line breaks; but we need to keep the text.
We could keep as one bullet: "Life Insurance/ADDisability InsuranceCommuter BenefitsEmployee Assistance ProgramFlexible Spending Accounts (FSAs)". But that's weird.
Better to separate as they originally intended: Life Insurance/AD&D Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs). Since we are not sure, but we can assume it's a formatting error in source. The instruction says do not invent or summarize away detail. Splitting might be summarizing? It's clarifying. Might be considered inventing. However the original had no spaces; but it's clearly a list. I think it
for prose. We must drop cookie/navigation/legal/EEO etc. So remove lines about equal opportunity, diversity, disclaimer, background screening, drug-free workplace, etc. Also remove application instructions like "Please upload your resume with application", "Text JOB to 75000", etc. Also remove "Applications are accepted on an ongoing basis." maybe keep as part of schedule? It's minor metadata; could be placed in a short
under About the role or Schedule. But we should not include boilerplate. The line "Applications are accepted on an ongoing basis." is not boilerplate? It's about application process; maybe we can drop as it's application instruction. The instruction says remove application instructions. So drop that. Also drop "Note: online applications accepted only." That's application instruction; drop. Drop "We Make Applying Easy! Want to apply to this job via text messaging? ..." drop. Drop "Application Deadline: applications are accepted ongoing until all openings are filled for this position." drop. Drop "If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply." drop. Drop "Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today!" This is promotional; maybe we can keep some substantive like "competitive wages, benefits, and perks like Instapay through the One @Work app." But that's somewhat fluff. Might be considered boilerplate? It's not required to keep; but we need to preserve ALL substantive information. Is that substantive? It's about benefits and perks; we already have benefits section. Could incorporate "Instapay through the One @Work app" as a benefit. But we already have benefits list; we could add that as a bullet under Benefits. However the instruction says "Preserve ALL substantive information; do NOT invent or summarize away detail." So we should keep that info if it's substantive. It mentions "competitive wages, benefits, and perks like Instapay through the One @Work app." That's a perk. We could add a bullet under Benefits: "Instapay through the One @Work app". Also "competitive wages" is covered by Pay section. We also have "Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company’s behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year." This is substantive about schedule/work periods. Could be part of Schedule section or a note. We could include in Schedule section as a paragraph. We also have "Our Commitment to Diversity and Inclusion" etc. That's EEO boilerplate; remove. We have "Disclaimer: this job post is not necessarily an exhaustive list..." remove. We have "Certain positions may require Florida Level 2 background screening." remove. We have "Applications are accepted on an ongoing basis." already considered application instruction; drop. We have "Chartwells Higher Ed maintains a drug-free workplace." remove. Now we need to decide sections. Potential sections: - About the role: could include location, address, summary (job summary). Could also include brief description of team? Not needed. - Responsibilities: essential duties list. - Requirements: prior experience with Receiving, Inventory, Driving, Office Admin programs like Microsoft Suite. - Benefits: list of benefits (both part-time/full-time and additional full-time). Also include Instapay perk. - Pay: Pay Range: $22.00 per hour to $24.00 per hour. - Schedule: Full Time; Monday thru Friday, 35 hours per week. Plus note about educational facility periods, possible unpaid breaks, etc. We must not create sections with filler. All have real content. We need to ensure we don't repeat job title as heading. We must not include Job ID/requisition numbers as headings; we can drop them entirely. We need to output only HTML fragment, no /, no markdown. Let's craft. Structure:
About the role
Location: Western Washington University - Administration, WWU 516 High Street, Bellingham, WA 98225.
Summary: Responsible for clerical functions and administrative support of food service programs.
Responsibilities
- Answer telephones and direct inquiries in a professional and client‑centric manner.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Work effectively and maintain good working relationships with co‑workers, school personnel, administrators, student's parents and supervisor.
- Complete and maintain accurate and up‑to‑date records of students eligible for free and reduced priced lunches if applicable.
- Enter weekly cash sales and meal counts using computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment – using computer, making sure addition is correct and checking item prices against bid specifications, ensuring no discrepancy in pricing.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim form for reimbursement.
- Assist in preparation of end of month financial reports.
- Attend in‑service and/or safety meetings as required.
- Maintain a clean and safe work environment; ability to perform job safely.
- Perform other duties as assigned.
Requirements
- Prior experience with Receiving, Inventory, Driving, and Office Admin programs such as Microsoft Suite.
Benefits
- Opportunities for Training and Development
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical (full‑time)
- Dental (full‑time)
- Vision (full‑time)
- Life Insurance/AD&D (full‑time)
- Disability Insurance (full‑time)
- Commuter Benefits (full‑time)
- Employee Assistance Program (full‑time)
- Flexible Spending Accounts (FSAs) (full‑time)
- Instapay through the One @Work app
Pay
Pay Range: $22.00 per hour to $24.00 per hour.
Schedule
Full Time; Monday through Friday, 35 hours per week.
Because the role supports an educational facility, there may be periods (e.g., winter and summer breaks) when work is not required and may be unpaid temporary layoff; however, business needs may require year‑round work, potentially at a different location during break periods.
Check for any leftover boilerplate: we removed EEO, disclaimer, drug-free workplace, background screening, application instructions, etc. We kept "Associate Shopping Program" etc. Good. We used & for "AD&D". Should we use "AD&D"? The original text: "Life Insurance/ADDisability Insurance". Actually it's "Life Insurance/ADDisability Insurance". Might be a typo; but we should preserve as given: "Life Insurance/ADDisability Insurance". However we split into Life Insurance/AD&D and Disability Insurance. Might be altering. Better to keep exactly as in text: "Life Insurance/ADDisability Insurance". But that seems odd. Let's look: The original: "Life Insurance/ADDisability Insurance". Probably they meant "Life Insurance/AD&D Insurance". But we must not invent or summarize away detail. Changing to "AD&D" is interpreting. Safer to keep exactly as written: "Life Insurance/ADDisability Insurance". However that lacks a space. We'll keep as is. Similarly "Disability Insurance" appears after that? Actually original: "Life Insurance/ADDisability InsuranceCommuter Benefits". It seems missing spaces. Let's capture the exact phrase: "Life Insurance/ADDisability InsuranceCommuter BenefitsEmployee Assistance ProgramFlexible Spending Accounts (FSAs)". That's messy. But we need to preserve substantive information; we can interpret but not invent. However we can add spaces for readability? That might be altering. The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Adding spaces is not inventing detail, just formatting. Might be okay. But we risk altering meaning. Safer to keep the exact string but we can separate into list items with line breaks; but we need to keep the text. We could keep as one bullet: "Life Insurance/ADDisability InsuranceCommuter BenefitsEmployee Assistance ProgramFlexible Spending Accounts (FSAs)". But that's weird. Better to separate as they originally intended: Life Insurance/AD&D Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs). Since we are not sure, but we can assume it's a formatting error in source. The instruction says do not invent or summarize away detail. Splitting might be summarizing? It's clarifying. Might be considered inventing. However the original had no spaces; but it's clearly a list. I think it