Administrative Assistant, Leasing

Responsibilities

• Research potential development sites, existing company locations, competitor locations, and properties to gather detailed insights on demographics, property attributes, economic conditions, education, and tourism.
• Create competitive and site mapping and produce demographic reports using proprietary software.
• Prepare leasing data packages for prospective sites, including site plans, maps, demographic profiles, and traffic counts.
• Assure that marketing materials are current and updated in the document management system and on the company website.
• Maintain and update listings for office, industrial, and warehouse properties on various proprietary listing systems.
• Communicate messages and information using a variety of methods to promote properties.
• Collaborate extensively with leasing agents and act as liaison with outside media and research sources.
• Evaluate and hire photographers as needed.
• Assist in the creation and execution of marketing activities for the Leasing Department, including property brochures, flyers, trade show booths, advertising, special promotions, and events.
• Aide with all activities associated with preparations for trade shows, including booth graphics, updating property collateral materials, and meeting schedules.
• Answer phones, especially regarding calls from individuals and prospective tenants; provide information and direct calls to appropriate personnel.
• Type correspondence, proposals, and letters for lease agents with minimal errors, high attention to detail, and accuracy.
• Proofread and review documents for errors and accuracy in grammar, spelling, and intent of information.
• Maintain tenant files for lease agents and department files.
• Coordinate ordering of supplies for the Leasing Department and Executive area.
• Provide direction and feedback to guide graphic designers in preparation of marketing materials used for leasing and production of company materials.

Requirements

• 2+ years’ experience in an office environment or administrative experience preferred.
• Excellent communication and interpersonal skills.
• High level of attention to detail.
• Ability to multitask in a fast-paced environment.
• Knowledge of MS Office, Microsoft Teams, and Excel preferred.

Relationships

• Report to Director, Finance.
• May assist Travel Coordinator.
• Communicate with lease agents, lease attorneys, marketing, and property management as called upon to obtain information.

Pay

$24.00 - $28.00 hourly. Final offer amount will be dependent on geographic location, applicable experience, and skillset of the candidate.