Administrative Assistant / Laboratory Services / Per Diem/PPMC

Responsibilities

• Establishes friendly working relationships with practice contacts and outside partners, payers and/or suppliers to facilitate getting done
• Often assumes short-term responsibility for tasks that lie outside of his/her role
• Is respected and perceived as making a significant contribution to the team
• Provides coaching and feedback to colleagues
• Identifies opportunities for improvement and takes accountability for broader initiatives
• Responds to patient, third party and corporate needs in an efficient and timely manner
• Demonstrates knowledge of the health system and the industry
• Works effectively with available resources to meet deadlines
• Independently prioritizes all work
• Transcribes dictation and types final copies of letters and documents with accuracy
• Prepares draft letters as needed and answers correspondence as required
• Copies and distributes outgoing correspondence
• Develops and maintains filing and tickler systems for incoming and outgoing correspondence to support department so that they can be easily accessed by incumbent and others
• Receives, opens, prioritizes, and distributes mail, and performs general office duties
• Collects information from physicians, other practice personnel, and corporate as required
• Communicates with practices and other corporate departments in a professional and timely manner
• Communicates with consulting firms to facilitate their work being done
• Askes for help from other department assistants/staff when appropriate
• Offers help to other department assistants/staff when appropriate
• Organizes and assembles materials for meetings
• Takes detailed notes at internal meetings
• Produces special charts, proposals, and meetings agendas using a variety of software products
• Maintains calendar and appointment schedules
• Promptly communicates all changes being made to schedule
• Coordinates meetings and special events upon request
• Updates records according to protocol
• Organizes files into chronological order

Qualifications

• H.S. Diploma/GED
• 2+ years of related experience