Administrative Assistant III - Operations
About the role
In this Administrative Assistant position, you will support the Director, Operations Business Support & Workforce Management and their team. You will act as a key point of contact to these critical functions, complex calendar & inbox management, scheduling meetings with internal and external stakeholders, travel coordination, greeting visitors, meeting preparation/coordination (e.g., agendas, minutes, arrangements), drafting communications, proofreading/editing presentations and materials, assist with onboarding new leaders and handling all administrative tasks efficiently. Utilizing independent judgment and organizational skills to provide a broad scope of administrative support to leaders in carrying out their operational responsibilities and objectives in a fast-paced, enthusiastic environment will be crucial. You will take independent actions following established procedures with limited supervision and provide support on several fronts including but not limited to time management, project support, planning, budgeting, coordinating, scheduling, and researching while maintaining confidentiality.
Responsibilities
- Complex calendar & inbox management
- Scheduling meetings with internal and external stakeholders
- Travel coordination
- Greeting visitors
- Meeting preparation/coordination (e.g., agendas, minutes, arrangements)
- Drafting communications
- Proofreading/editing presentations and materials
- Assist with onboarding new leaders
- Handling all