Administrative Assistant III, Elementary (Bilingual Spanish Preferred), 8.0 hrs/day (1.0 FTE), Full Time, Temp (26/27 SY)

About the role

The North Clackamas School District seeks an Administrative Assistant III to provide overall office management of a school or a major school activity. This temporary position ends on June 30, 2027.

Responsibilities

• Secretarial Support: Serves as school secretary, types correspondence, formats and types documents, and maintains appointment calendars.
• Front Office Management: Greets students, parents, staff, and visitors; answers telephone and responds to inquiries; screens telephone calls; manages office supplies and equipment; assists staff in using equipment.
• School Budget and Fiscal Records: Sets up and maintains building budget, department budget, and purchasing records; prepares and makes bank deposits; reconciles financial statements.
• Special Projects & Research: Undertakes special projects, coordinates events, and presents data.
• Scheduling and Enrollment Support: Assists counselors and administration in designing master class schedules; processes information returned on student enrollment; reviews conflicts and finds alternative classes.
• Human Resources: Assists with processing new employees, extended responsibilities contracts, supplemental services contracts, additional days, and volunteer applications and background checks.
• Risk Management: Ensures incident reports for injuries or accidents are completed and submitted; participates in the Safety Committee for the building.
• Health Room: Trained to manage the health room and make decisions in the care of students.
• Transportation: Coordinates field trip requests, pick-up, late buses, shuttles, and half-day transportation.

Requirements

• Associates Degree in business-related field and three (3) years of progressively responsible office experience or equivalent training and experience.
• Successful experience in working with culturally diverse families and communities, or demonstrated commitment to engaging a diverse community.
• Advanced clerical skills, including word-processing and filing, and knowledge of office equipment and keyboarding skills of at least 40 words per minute.
• Knowledge of general secretarial procedures including excellent grammar and proofing skills, and the ability to maintain accurate and reliable records and data.
• Ability to work effectively in an environment with frequent interruptions, concentrate, and consistently produce accurate work while responding to interruptions and changing priorities.
• Initiative and ability to work with minimal direction; sound judgment and decision-making capabilities are essential.
• Demonstrate sensitivity to the cultural, ethnic, gender, and religious diversity of students, staff, parents, and community.

Qualifications

• Incumbents must have successful experience in working with culturally diverse families and communities, or have otherwise demonstrated a commitment to strengthening engagement of a diverse community and skill in communicating with a diverse population.
• Incumbents must have advanced clerical skills, including word-processing and filing, and must possess knowledge of office equipment and keyboarding skills of at least 40 words per minute.
• At least one (1) year experience with internet-based software and systems is required.
• Knowledge of general secretarial procedures including excellent grammar and proofing skills, and the ability to maintain accurate and reliable records and data.
• Ability to work effectively in an environment with frequent interruptions requiring the ability to concentrate and consistently produce accurate work while responding to interruptions and changing priorities.
• Ability to interact with students, parents, staff, and community members, personally and through electronic communications, in a warm and confident manner.
• Initiative and ability to work with minimal direction; sound judgment and decision-making capabilities are essential.
• Demonstrate sensitivity to the cultural, ethnic, gender, and religious diversity of students, staff, parents, and community.

Skills

• Advanced clerical skills, including word-processing and filing.
• Knowledge of general secretarial procedures including excellent grammar and proofing skills.
• Ability to maintain accurate and reliable records and data.
• Ability to work effectively in an environment with frequent interruptions, concentrate, and consistently produce accurate work while responding to interruptions and changing priorities.
• Ability to interact with students, parents, staff, and community members, personally and through electronic communications, in a warm and confident manner.
• Initiative and ability to work with minimal direction; sound judgment and decision-making capabilities are essential.
• Demonstrated sensitivity to the cultural, ethnic, gender, and religious diversity of students, staff, parents, and community.

Benefits

The North Clackamas School District offers retirement plan contributions through the Oregon Public Employee Retirement System (PERS and OPSRP).

Pay

Initial wage placement according to NCSD/OSEA Collective Bargaining Agreement. CLASSIFIED WAGE SCHEDULE 2026-2027 JOB GROUP Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 F27.6128.9830.4631.9633.5835.2537.0238.88

Schedule

Schedule: TBD; Subject to change depending on department need

Work Calendar

Work Calendar: 212B Day