Administrative Assistant III, Elementary - 8.0 hrs/day (1.0 FTE), Full Time, Perm (26/27 SY)

About the role

The North Clackamas School District seeks an Administrative Assistant III to provide overall office management of a school or a major school activity. This role includes secretarial support, front office management, school budget, purchasing, human resources and payroll duties, student registration enrollment and records, health room support, and school-to-department communication liaison.

Responsibilities

• Secretarial Support: Provides secretarial support to the principal and other administrative staff. Maintains appointment calendar; schedules meetings; formats and types correspondence, tracks and files staff evaluation forms, memoranda, and reports from handwritten drafts or dictation; duplicates and distributes materials. Makes travel arrangements.
• Front Office Management: Greets students, parents, staff, and visitors entering the office and provides assistance. Answers telephone and respond to inquiries; screens telephone calls; receives and distributes mail to staff; manages office supplies and office equipment; assists staff in the use of equipment.
• School Budget and Fiscal Records: Sets up and maintains building budget, department budget, and purchasing records. Receives money for fees, maintains collection record, verifies and balances receipts, prepares and makes bank deposits, trial balances and financial statements for transmittal to central office, keeps revolving fund records.
• Special Projects & Research: Undertakes special projects at the request of the school administrator. Special projects require initiative in the identification, research and collection of data, and presentation of data. Coordinates various events, such as graduation, showcase, scholarship night, parent conferences, open house, registration, volunteer appreciation, and orientation(s).
• Scheduling and Enrollment Support: Assists counselors and administration in designing master class schedule by providing course codes for each class, teacher numbers, staff FTE, section numbers, class counts, new courses, and noted changes; distributes class registration packets to incoming students; processes information returned on student enrollment, immunization, and records; reviews conflicts and finds alternative classes; maintains data on master schedule throughout the school year; may assist with course description handbook.
• Health Room: Trained to share management of the health room and make decisions in the care of students. Skills needed to perform these duties: medication administration, First Aid, concussion protocols, blood management, epi pen, glucagon, blood sugar monitoring and other related diabetic needs, maintenance of immunization and other health records, and maintain current First Aid/CPR certification.
• Discipline/Student Supervision: Serves as buffer, for when principal is unavailable. Must have knowledge of behavior plans to know how to assist students.
• Communication: Conduit for communication with other departments; working knowledge of processes with all departments.
• Transportation: Coordinates field trip requests, pick-up, late buses, shuttles, and half-day transportation. Makes recommendations for routes and uses problem solving skills in working with routers for special situations.

Requirements

• Successful experience in working with culturally diverse families and communities, or have otherwise demonstrated a commitment to strengthening engagement of a diverse community and skill in communicating with a diverse population.
• Associates Degree in business-related field and three (3) years of progressively responsible office experience or equivalent training and experience.
• Three (3) years of progressively responsible office experience should involve independence of action and decision making responsibilities. Successful experience gained in a school setting will be assigned higher value.
• Related education above the high school level may be substituted, at the District's discretion, for experience on the basis of thirty semester hours/45 quarter hours for one year of experience or portion thereof.
• Must possess advanced clerical skills, including word-processing and filing, and must possess knowledge of office equipment and keyboarding skills of at least 40 words per minute.
• At least one (1) year experience with internet-based software and systems is required.
• Knowledge of general secretarial procedures including excellent grammar and proofing skills, and the ability to maintain accurate and reliable records and data.
• Ability to work effectively in an environment with frequent interruptions requiring the ability to concentrate and consistently produce accurate work while responding to interruptions and changing priorities.
• Ability to interact with students, parents, staff, and community members, personally and through electronic communications, in a warm and confident manner.
• Initiative and ability to work with minimal direction; sound judgment and decision making capabilities are essential.
• Ability to maintain confidentiality of all school and personnel matters.
• Demonstrate sensitivity to the cultural, ethnic, gender, and religious diversity of students, staff, parents, and community.

Qualifications

• Incumbents must have successful experience in working with culturally diverse families and communities, or have otherwise demonstrated a commitment to strengthening engagement of a diverse community and skill in communicating with a diverse population.
• A minimum of an Associate’s degree in a business-related field and three (3) years of progressively responsible office experience or equivalent training and experience.
• Experience in a school setting is preferred.
• Knowledge of accounting and bookkeeping procedures is required for positions involving fiscal and/or bookkeeping responsibilities.
• Advanced clerical skills, including word-processing and filing, and knowledge of office equipment and keyboarding skills of at least 40 words per minute.
• One (1) year experience with internet-based software and systems is required.
• Excellent grammar and proofing skills, and the ability to maintain accurate and reliable records and data.
• Ability to work effectively in an environment with frequent interruptions requiring the ability to concentrate and consistently produce accurate work while responding to interruptions and changing priorities.
• Ability to interact with students, parents, staff, and community members, personally and through electronic communications, in a warm and confident manner.
• Initiative and ability to work with minimal direction; sound judgment and decision making capabilities are essential.
• Ability to maintain confidentiality of all school and personnel matters.
• Demonstrate sensitivity to the cultural, ethnic, gender, and religious diversity of students, staff, parents, and community.

Skills

• Advanced clerical skills, including word-processing and filing.
• Knowledge of office equipment and keyboarding skills of at least 40 words per minute.
• One (1) year experience with internet-based software and systems.
• Excellent grammar and proofing skills.
• Ability to maintain accurate and reliable records and data.
• Ability to work effectively in an environment with frequent interruptions requiring the ability to concentrate and consistently produce accurate work while responding to interruptions and changing priorities.
• Ability to interact with students, parents, staff, and community members, personally and through electronic communications, in a warm and confident manner.
• Initiative and ability to work with minimal direction.
• Sound judgment and decision making capabilities.
• Ability to maintain confidentiality of all school and personnel matters.
• Demonstrate sensitivity to the cultural, ethnic, gender, and religious diversity of students, staff, parents, and community.

Benefits

The North Clackamas School District participates in the Oregon Public Employee Retirement System (PERS and OPSRP) on behalf of its employees. The district contributes the employer portion; there is also a mandatory employee portion. Upon eligibility, which is defined as working at least six full calendar months in a qualifying position, the employee is required to contribute 6% as their employee portion, via payroll deduction. Part-time employees working at least six months and 600 hours in a calendar year will qualify.

Pay

Initial wage placement according to NCSD/OSEA Collective Bargaining Agreement. CLASSIFIED WAGE SCHEDULE 2026-2027 JOB GROUP Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 F27.6128.9830.4631.9633.5835.2537.0238.88

Schedule

SCHEDULE: TBD; Subject to change depending on department need

Work Calendar

WORK CALENDAR: 212B Day Minimum Qualifications