Administrative Assistant III - Business/Computing Technologies and Mathematics/Skilled Trades.

About the role

The faculty and staff at ACC are passionate about student success. All ACC employees participate as educators striving to create an accessible, inclusive environment that promotes success for students, employees, and the surrounding community.

Responsibilities

• Administrative Support and Academic Unit Operations
  • Design, implement, and continuously improve administrative processes and office procedures
  • Develop and maintain records management practices, communication workflows, tracking systems, and operational processes to ensure consistency, efficiency, and continuity
  • Cook up and manage meeting and event coordination, calendar management, and report preparation
  • Collaborate with other administrative assistants to support cross-functional operations
• Communication, Customer Service, and Outreach
  • Serve as primary point of contact for students, faculty, staff, community members, and external partners
  • Facilitate communication within the academic unit and respond to inquiries
  • Track and refer student concerns
  • Support recruitment and retention initiatives
  • Aid in outreach activities and events
  • Maintain communication channels and distribution lists
  • Develop and distribute informational and promotional materials in collaboration with faculty and leadership
• Academic Program and Operational Support
  • Develop and maintain operational processes supporting instructional activities and assigned academic programs
  • Design and maintain data tracking tools, reporting mechanisms, onboarding practices, and operational workflows
  • Establish practices for classroom and office logistics
  • Provide accreditation and assessment support, ensuring compliance with all applicable third-party accreditor requirements
  • Process FLAC and assist with grant administration
  • Build accurate course schedules
  • Coordinate events including career fairs, orientations, and graduations
  • Support special projects and cross-functional coverage
• Budget, Purchasing, Travel, and Fiscal Support
  • Coordinate purchasing, travel, and related financial processes for assigned academic units
  • Serve as designated P-Card holder and process purchasing transactions with associated documentation
  • Develop and maintain expenditure tracking practices to monitor committed and anticipated expenditures
  • Monitor budget reports, identify resource needs and spending trends
  • Compile information and recommendations regarding annual administrative operating needs and purchasing requirements
  • Coordinate travel and reimbursement paperwork
  • Facilitate catering and official function requests
  • Ensure compliance with institutional and fiscal procedures
• Shared Governance and Institutional Service
  • Participate in shared governance and contribute to the overall operation and continuous improvement of the College
  • Support institutional initiatives and serve on committees or workgroups as assigned
  • Assist with implementation of new processes and systems
  • Contribute to assessment and planning activities
  • Collaborate with colleagues across departments and divisions to advance institutional goals and improve student success

Requirements

This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description G3A4XX Administrative Assistant III Experience Only Minimum Qualifications: Three (3) years of general office or clerical experience, including at least one (1) year of experience using Microsoft Excel or a similar spreadsheet program to organize, analyze, and report data. This may include creating and maintaining spreadsheets, using formulas/functions, sorting and filtering data, generating charts or simple reports, and preparing data for sharing with others. Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Computer literacy is a must. Effective verbal and written communication skills are necessary for success in this position. A resume and cover letter are required, along with the completed employment application. Do not use "see resume" statements in application. Your application must be completed in detail, showing relevant experience in order to be considered. Part time experience will be prorated.