Administrative Assistant II-Thoracic Surgery

About the Role

The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations.

Responsibilities

• Researches, locates and compiles information for reports.
• Assembles and categorizes figures for computation and calculations.
• Prepares statistical reports.
• Prepares and monitors budgets and grant allocations, and maintains accruals.
• Prepares documents required to maintain balanced accounts for review and approval.
• Maintains departmental employee files, and ensures compliance with regulatory standards.
• Initiates and follows through on human resources and payroll transactions.
• Generates weekly payroll submission.
• Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
• Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships.
• Assists in the development and coordination of informational packets for participants.
• Transcribes and distributes minutes.
• Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
• Checks materials submitted for supervisors' attention to ensure all relevant data, authorizations and pertinent information are included.
• Ensures adequate restock of supplies for department.
• Takes inventory or examines merchandise to identify items to be reordered or replenished.
• Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies.
• Tracks expiration of vendors' contracts and renews as needed.
• Serves as a liaison with other departments or external parties as necessary to accomplish objectives and/or complete projects or assignments.
• May participate in the completion of grant applications, special projects, and JCAHO and other survey preparations.
• May make travel arrangements and accommodations.
• Prepares travel reimbursements and expense reports.
• May screen and prioritize incoming mail for needed action and follow up.
• Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
• May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
• May screen and schedule patient appointments, schedule referrals of special testing or doctors' visits, and keep record of patient billing for submission.
• Performs other related duties.

Qualifications

• Associates degree or equivalent combination of experience (Bachelor's preferred).
• 4+ years related administrative or business experience.

About The Mount Sinai Health System

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it.

Pay

The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need.