Administrative Assistant II (Bedford-Stuyvesant YMCA)

Key Responsibilities

• Administrative and management support to the Executive Director to ensure effective communication and efficient operation of all programs.
• Aid in department-wide and branch communication via email, newsletters, orientations, etc.
• Assist with organizing, auditing, and tracking staff personnel records.
• Maintain payment tracking/filing system for all donors using Salesforce.
• Actively participate in training sessions, meetings, and special events such as board committees, board meetings, branch operation meetings, Annual fundraising initiatives, Health Kids Day, and all Open Houses.
• Manage administrative department inventory, create requisitions, receive POs, resolve Invoice-on-Hold issues, respond to vendor inquiries, and facilitate invoices for payment.
• Uphold all Association Policies and demonstrate the four core values of Respect, Responsibility, Caring, and Honesty.
• Provide administrative assistance to other departments as required.
• Support Afterschool and branch-based programs, including site coverage, as needed.

Desired Skills & Experience

• Associate’s degree and experience in a related field, or equivalent experience required.
• Bachelor’s degree preferred.
• Two (2) to three (3) years of administrative experience and experience working with staff and volunteers.
• Knowledge of Microsoft Office Word, Excel, Publisher, and PowerPoint.
• Knowledge of Oracle, ADP, and Salesforce.
• Excellent interpersonal communication – written and oral.
• Strong interpersonal skills, leadership qualities, and comfortable working with diverse youth and adults.
• Excellent project management and organizational skills.
• Availability to work Monday through Wednesday from 10:00 am to 4:00 pm and Thursday from 10:00 am to 2:00 pm.

Benefits

The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization. If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.