Administrative Assistant II 2026-2027, Finance, Middle School, Grades 6-8 (Fall Vacancies)

Qualifications

• Proof of high school graduation/GED equivalent.
• Demonstrated proficiency in applied technology (Microsoft Office).
• Demonstrated proficiency in general office management and procedures.
• Knowledge of eFinance Plus financial software is preferred.
• Possess excellent interpersonal and communication skills.
• Must have a high level of integrity and confidentiality regarding financial records, student records and campus issues.
• Must possess strong math skills, including basic accounting and computation skills.
• Must be self-motivated, possess the ability to work under pressure, handle multiple tasks and work collaboratively.

Terms Of Employment

• 193 Days
• Salary/Pay Grade: $28,680/CP-5 as approved by the Board of Trustees

Essential Functions

• Maintain bookkeeping/financial records for budget and activity accounts.
• Maintain financial records for budget funds in Excel and activity accounts in School Cash.
• Register, receive and deposit school monies daily to the appropriate bank accounts.
• Reconcile budget and activity accounts to district financial records.
• Create purchase orders, enter receiving records upon receipt of items, and submit invoices for payment to the district office.
• Affiliate with warehouse ordering processes.
• Cook up new vendors.
• Affiliate with fundraising and ordering processes; maintain budgets, generate reports as needed.
• Create items in School Cash for sale online; run appropriate reports as needed.
• Record student fines/fees in School Cash.
• Distribute and reconcile petty cash per District policy.
• Allocate campus expenses to the appropriate campus areas.
• Enter all required documents electronically pertaining to PCard purchases.
• Provide reports to the appropriate personnel for budgeting and tracking purposes.
• Review all campus transactions for appropriate coding.
• Act as liaison between the campus and the district for financial communications.
• Perform other duties as assigned by the principal.

Working Conditions

• Maintain emotional control under stress;
• Tolerate moderate noise levels;
• Work with frequent interruptions.
• Repetitive hand motions;
• Prolonged use of a computer,
• Prolonged sitting.

Regular and Reliable Attendance

• Is an essential job function.

Application Information

• Applications will be reviewed.
• Not all applicants will be interviewed.
• Hiring Managers may choose to email you regarding this application.
• Please monitor your email regularly for any communication.
• Applying for this posting places your name in a pool of applicants who wish to be considered for an Administrative Assistant II, Finance position as they become available in the district.