Administrative Assistant I-Psychiatry The Roussos Lab

Responsibilities

• Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions
• Aids in budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting
• Aids in the planning and logistical coordination of meetings and office activities, forums and conferences
• May review and revise brochures, announcements or other informational items regarding program and/or departmental operations
• Drafts, edits and formats materials such as flyers, leaflets and letters
• Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers
• Processes and follows up on tuition and other forms of reimbursement for assigned staff
• Prepares travel arrangements and accommodations
• Prepares travel reimbursements and expense reports
• Screens and prioritizes all incoming mail for needed action and follow up
• Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s)
• Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response
• Maintains files and correspondence with other PIs
• Aids in processing payroll and/or maintaining the PTO system for the department
• Performs other related duties

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred)
• Two to three years administrative or medical office experience required