Administrative Assistant I or II

About the role

The Administrative Assistant I or II is responsible for providing support to a dedicated group and/or for one or more leaders. This role will perform a variety of assignments requiring clerical knowledge, customer focus, computer skills, creativity and the ability to multitask!

Responsibilities

• Provides administrative and clerical support, including work of a confidential nature
• Responds to inquiries from internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, monitoring data, and reporting
• Maintains cost center data and analysis
• Other duties as assigned
• Oversees daily scheduling, maintenance, and tracking of office pool vehicles
• Ensures all vehicles are safe, properly maintained, registered, and fully compliant with local regulatory standards while optimizing availability for staff use
• Responsible for providing administrative support for one or more persons. Works under periodic supervision, performs varied tasks of moderate complexity requiring the application of standard procedures and criteria. Some technical evaluation and fundamental judgment is required, while building an internal and external network.

Requirements

• Required: High school diploma/GED and a minimum two (2) years’ experience in general office, clerical or administrative support
• We welcome candidates with a variety of backgrounds and experiences — if you don’t meet every qualification, this role may be filled at a level that aligns with your skills and growth potential

Skills

• Strong verbal and written communication skills
• Proficiency in Microsoft Office Applications and PC skills
• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
• Proactive and self-motivated professional who takes initiative to anticipate needs, streamline processes, and deliver results with minimal supervision.

Qualifications

• Experience using Oracle financial systems
• Basic knowledge of SharePoint