DirectJobHub
Jobs · Administrative · Arizona

Administrative Assistant I - Fire Department Executive Office

City of Phoenix · Phoenix, AZ · 1 mo ago
Administrative$25.43–$45.67/hrFull-time

About This Position

The Phoenix Fire Department (PFD) is committed to providing the highest level of public safety services to our community. We protect lives and property through fire suppression, emergency medical and transportation services, disaster response, fire prevention, and public education. Our members strive every day to Prevent Harm, Survive, and Be Nice! We are seeking a dedicated and detail-oriented Administrative Assistant I in the Executive Office to support this mission.

Areas Of Responsibility

  • Managing Executive Office calendars and scheduling.
  • Serving as a primary point of contact for internal stakeholders and community members.
  • Maintaining office supplies and inventory.
  • Overseeing travel arrangements and related documentation.
  • Distributing Council and committee materials.
  • Supporting the Central Arizona Life Safety Council (CALSC), Regional Operations Consistent Committee (ROCC), and related subcommittees.
  • Drafting official communications and notices.
  • Preparing reports and briefing materials.
  • Providing coverage, completing special projects, and improving processes.

Salary

PAY RANGE: $25.43 to $45.67 per hour.
HIRE RANGE: $25.43 to $41.42 per hour.
PAY RANGE EXPLANATION: Pay range is the entire compensation range for the position classification. Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Benefits

A comprehensive benefits package is offered which includes:
- Traditional pension with employer and employee contributions
- 401(a) and 457 plans with employer contributions
- Choice of generous medical HMO, PPO, or HSA/HDHP plans
- Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
- Wellness incentive of up to $720 annually
- Dental, vision, and life insurance options
- Employer paid long-term disability
- Free Bus/light rail pass
- Tuition reimbursement program up to $6,500 per year
- Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
- Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
- Federal Student Loan Forgiveness offered through Savi.

Minimum Qualifications

  • One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
  • Bachelor's degree in public or business administration or a related field.
  • Other combinations of experience and education that meet the minimum requirements may be substituted.

Preferred Qualifications

  • Experience managing complex calendars for senior executives, including balancing urgent priorities, standing commitments, and last-minute changes.
  • Experience prioritizing and managing multiple competing priorities.
  • Experience coordinating and overseeing general event planning.
  • Experience overseeing executive office, administrative, and office management functions.
  • Experience with, or knowledge of, Fire Department operations and culture.

Recruitment Dates

Recruitment closes July 23, 2026. All materials must be received by 11:59 p.m. on this date. This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

Contact Information

If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.

Similar jobs