Administrative Assistant I - Career Services

About the role

Georgia Gwinnett College (GGC) is dedicated to providing an exceptional educational experience to students since its founding in 2005. As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. We value the well-being and professional growth of our employees and offer a comprehensive benefits package.

The college is located in the thriving community of Gwinnett County, offering a rich cultural and social landscape that enhances the overall college experience. Our 260-acre campus is situated just 30 miles northeast of downtown Atlanta, providing easy access to various local amenities such as shopping, dining, entertainment, and outdoor recreational opportunities.

Responsibilities

• Serve as first point of contact with students who interact with Career Services in person, by phone, by email, and through programs as well as in the GGC community as a whole.
• Address student needs and requirements including making appointments with the correct staff person, providing instructions on how to use a variety of resources, and giving basic advice.
• Make appropriate arrangements with facilities, catering and other related vendors as well as develop and maintain collegial professional relationships with the appropriate individuals.
• Manage the operations of the department and the lending closet, to include ensuring all supplies are on hand, the physical space is maintained, technology is in working order, and any related matters are handled in a timely, accurate and organized manner.
• Remain familiar with the various software systems that support student progress toward career and/or graduate school and use the systems as required to ensure that students are appropriately supported, including grade assignments in online career development course.
• Adhere to and assist director with budget processing and procedures as requested.
• Manage the clerical administrative functions for the director and other professional staff.
• Perform other duties as assigned.

Requirements

• High School or GED
• 1 year of previous Administrative Assistant or related office experience

Qualifications

• Advanced clerical and organizational skills
• 2-3 years administrative assistant experience

Skills

• Effective listening, verbal communication and interpersonal skills
• Ability to multi-task
• Proficient in Microsoft Office Suite (Word, Excel, etc.)

Benefits

Proposed Salary: $33,280 - $37,900; Salary offer will be dependent on candidate’s experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Pay

Proposed Salary: $33,280 - $37,900; Salary offer will be dependent on candidate’s experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Schedule

Not specified.

Benefits

Comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Conditions of Employment

• Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer.
• Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC).
• Applicants may be subject to a pre-employment drug test.
• Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).