Administrative Assistant I

General Job Summary

The Administrative Assistant provides administrative and staff support for the assigned department’s operations. Duties include general clerical tasks of a routine nature such as: filing, typing, data entry, interoffice mail routing/deliveries and duties of a non-routine nature that may be more complex in nature such as purchase order creation, correspondence preparation and management, generating standard database reports and special administrative/research projects.

Essential Job Functions

• Ensures discreet handling of all business and maintains the highest level of confidentiality.
• Manages calendar events for department manager(s) and maintains shared department calendars.
• Makes copies, collates, binds and staples documents and reports.
• Organizes and maintains appropriate filling system.
• Runs routine database reports.
• Prioritizes duties and works on several tasks simultaneously.
• Updates and tracks delegated tasks to ensure progress to deadlines.
• Formats, composes, proofreads and finalizes internal and external correspondence including memos, letters, reports, manuals, procedures, presentations, bulletins and other workplace documents.
• Handles a variety of administrative and special project responsibilities.
• Reviews correspondence, documents, presentations, and reports prepared by others for readability, format, grammar, and spelling accuracy.
• Facilitates meetings with external visitors, from communications in advance of visit through reception and departure from KUAS.
• Affords assistance in the coordination of workflow through staff.
• Performs some or all of the above duties under moderate supervision.
• May be on department project teams supporting administrative tasks and maintaining action items list and meeting minutes.
• Prepares monthly expense reports, ensuring accurate posting of expenses and tracking of reimbursements.
• May cross train with higher level or other department Administrative personnel to provide back-up coverage for absences and/or peak work volumes.

Supervisory Responsibility

None

Compensation

$21 - $25 per hour

Experience and Skills

• Ability to maintain sensitive and confidential information as required by government standards.
• Ability to interact effectively with peers and supervisors.
• Ability to interact appropriately with the public when necessary.
• Ability to adhere to workplace rules.

Knowledge, Skills & Abilities

• Ability to maintain sensitive and confidential information as required by government standards.
• Ability to interact effectively with peers and supervisors.
• Ability to interact appropriately with the public when necessary.
• Ability to adhere to workplace rules.

Education and Experience

• Administrative Assistant I: High school graduate or equivalent and 2+ years directly related work experience.

Work Environment/Physical Requirements

• Office environment.
• Ability to stand and sit for long periods of time.
• Ability to perform repetitive motion (keyboarding, 10-key, phones).
• May be required to lift up to 50 pounds in accordance with KUAS General Safety Training guidelines.
• Employee may generate, handle, manage, or work around hazardous materials and hazardous wastes.

Travel Requirements

None

Additional Information

Kratos Defense & Security Solutions, Inc., is a leading defense technology company focused on unmanned systems, satellite communications, cyber security/warfare, microwave electronics, missile defense, training, and combat systems. Our customers include the U.S. federal government, foreign governments, commercial enterprises, and state and local government agencies. At Kratos, we prioritize affordability as a cornerstone of our technology. We leverage proven, cutting-edge methodologies and technology to minimize costs, streamline schedules, and mitigate risks, ensuring timely delivery of cost-effective solutions to market. Kratos Unmanned Aerial Systems (KUAS), a division of Kratos Defense, is renowned for its expertise in developing, delivering, integrating, and supporting high-performance, cost-effective, jet-powered Unmanned Aerial Systems (Targets and Tactical).