Administrative Assistant - Human Resources (Part Time)

General Definition of Work

The part-time Human Resources Administrative Assistant provides support to the Human Resources Office by creating and maintaining employee files, both paper and electronic; answering phones and receiving visitors; and providing administrative support. This position is under the direct supervision of the Human Resources Director.

Shift

Monday – Friday, 9:30 am to 1:30 pm

Pay

The set rate of pay for this position is $15.50 hourly.

Essential Functions

• Answers calls and assists customers contacting the Human Resources Office
• Provides professional and courteous customer service to employees and the public in person and by phone
• Creates and manages employee records within both paper and digital storage systems
• Filings, scans, and shreds employee file information according to the Library of Virginia document retention schedule
• Provides coverage and answers phone lines for the Town Manager’s Office, as needed, specifically during the lunch hour
• Affords assistance and prepares for special events and projects, as needed
• Maintains confidentiality of sensitive employee and organizational information
• Provides general administrative support to the Human Resources Office

Knowledge, Skills, And Abilities

• Demonstrated ability to provide high-quality customer service
• Thorough knowledge of Microsoft Office applications
• Thorough knowledge of standard office practices, procedures, and equipment
• Ability to work independently with minimal supervision
• Strong attention to detail and organizational skills
• Ability to understand, follow, and apply established procedures for filing documents and maintaining accurate records

Education and Experience

• High school diploma or GED certification required
• Valid driver's license with a satisfactory driving record
• Experience in a customer service-oriented environment

Physical Requirements

• Work Environment: This job primarily operates in a general office setting. This role routinely uses standard office equipment such as computers, phones, and copiers/fax machines.
• Physical Demands: While performing the duties of this job, the employee will be required to sit for prolonged periods of time, at a desk, utilizing a computer, and reviewing online and paper documents. The employee will also be required to lift and move up to 25 pounds and occasionally lift and move up to 50 pounds.

Physical Demands

No benefits are available for this position.