ADMINISTRATIVE ASSISTANT (PART TIME)

Location: Texas A&M University–Corpus Christi, 6300 Ocean Dr, Corpus Christi, TX 78412

About the role

Responsible for clerical functions and administrative support of food service programs. This part‑time position may involve periods when the company does not require work (e.g., winter and summer breaks when food service needs decline or cease); such periods may be unpaid and deemed a temporary layoff, though business needs may require year‑round work potentially at a different location during breaks.

Responsibilities

• Count, balance, and document imprest fund and cashier tills daily
• Enter daily cash sales and meal counts using a computer
• Perform daily bank deposit preparation and reconciliation
• Process vendor invoices for payment – verify addition, check item prices against bid specifications, ensure no pricing discrepancies
• Perform monthly vendor statement reconciliation
• Prepare monthly state claim form for reimbursement
• Assist in preparation of end‑of‑month financial reports
• Answer telephones and direct inquiries in a professional, client‑centric manner
• Maintain confidential personnel files
• Assist management staff in preparing confidential employment and labor relations documents (e.g., proposed disciplinary notices)
• Assist with staffing, including finding coverage when employees call out on short notice
• Maintain accurate, up‑to‑date records of students eligible for free and reduced‑price lunches
• Attend in‑service and/or safety meetings as required
• Maintain a clean and safe work environment; perform job safely
• Perform other duties as assigned

Requirements

• Prior cash handling experience preferred
• Prior invoice processing experience preferred
• Prior administrative experience preferred
• Ability to work effectively and maintain good working relationships with co‑workers, school personnel, administrators, students’ parents, and supervisors
• Ability to perform essential functions satisfactorily with or without reasonable accommodation

Benefits

Both full‑time and part‑time associates are eligible for:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits (Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, Choice Auto and Home Program)

Additional perks for this position: free employee meal, paid parking, all major holidays off, and willingness to train.

Pay

Fixed rate: $11.00 per hour

Schedule

Part‑time, Monday–Friday, 4:00 pm–8:00 pm. More details upon interview.