Administrative Assistant -Full time- On-site

About the role

What if your next job wasn’t just a role, but a place where you truly felt valued, inspired, and empowered? Imagine working for a company that’s dedicated to educating, inspiring, and empowering others, while fostering a family-like atmosphere that genuinely respects and appreciates every team member. Now, Imagine That This Company Also Offers Strong, guiding values that drive everything we doOutstanding benefits to support your well-beingThe opportunity to make a meaningful impact every day Does that sound like a place where you’d thrive? If so, keep reading, because this is exactly what Westcliff University is all about. Here’s a glimpse of what makes our culture amazing: At Westcliff, we strive to be the best in all we do, celebrating and supporting each team member as we grow and succeed together. As a global leader in innovative education, we’re known for our transformative, tech-driven programs and our unwavering commitment to excellence, and social responsibility. Our tagline – Educate. Inspire. Empower. – perfectly sums up our mission: to create opportunities for students and employees to achieve success through hard work and empowerment. By joining the Westcliff team, you’ll have the chance to leave your personal mark on a growing institution, helping us shape the future of education while being part of a supportive and innovative community.

Responsibilities

• Front Desk & Reception: Serves as a primary receptionist for the academic suite at the College of Nursing, greeting students, faculty, staff, and visitors in a professional and welcoming manner.Answers and directs phone calls, responds to general inquiries, and routes messages appropriately.Maintains reception areas and ensures a professional, organized, and student-friendly environment.Handles other projects and tasks as needed
• Office & Operational Support: Track office supply inventory, place orders, and assist with vendor coordination.Assist in scheduling conference rooms, simulation labs, or event spaces for the College of NursingSupport event coordination such as faculty meetings, workshops, or student activities hosted by the Campus Leadership teamPerform general clerical duties including answering phones, managing emails, scheduling appointments, and greeting visitorsMaintain office filing systems, records, and databases in accordance with university policies
• Academic & Student Support: Ensure professional and timely communication between the Corona campus, faculty, staff, and other university departmentsAssist with distributing announcements, newsletters, or communications to the college communityAssist faculty with copying, scanning, and preparing course materialsSupport scheduling of classrooms, labs, and simulation spaces as neededProvide basic guidance to students regarding office processes and direct them to appropriate resources or staff
• Data & Recordkeeping: Maintain accurate records for departmental activities and student files (as permitted).Assist with