Administrative Assistant for Student Legal Services

Penn State Student Legal Services is hiring a part-time Administrative Assistant for the Fall 2026 and Spring 2027 semesters only.

About the role

This individual will support the general administrative functions of the office, working up to twenty-four (24) hours per week in a fully in-person position based in downtown State College. The ideal candidate will have excellent communication skills, exceptional organizational abilities, and a commitment to providing outstanding customer service.

Responsibilities

• Greet in-person visitors and answer phone calls
• Review, respond to, and appropriately direct inquiries
• Process student intakes through our data management system
• Staff education and outreach tables
• Plan, organize, support, and coordinate daily office activities and administrative processes
• Provide support for scheduling, personal calendars, and travel arrangements
• Coordinate meeting logistics including scheduling, material preparation, and agendas
• Cookompose, review, and distribute internal and external communications
• Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals
• Create and maintain files and databases
• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
• Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors
• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
• Coordinate work assignments to ensure efficient workflow and processes

Requirements

The ideal candidate will possess excellent communication skills, exceptional organizational abilities, and a commitment to providing outstanding customer service. Successful candidates must also have a valid driver's license and reliable transportation.

Qualifications

Preference will be given to candidates with prior administrative experience in a similar setting. A bachelor's degree is preferred but not required.

Skills

Strong interpersonal and communication skills, attention to detail, ability to prioritize tasks, and proficiency in Microsoft Office Suite are required.

Benefits

Student Legal Services provides representation, consultation, and referral services to students in their personal legal matters. Our office’s mission is student success, and everything we do is directed toward that end!

Pay

The starting rate for this job is $17.00/hour.

Schedule

This is a part-time position, working up to twenty-four (24) hours per week.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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