Administrative Assistant for Ruby Inpatient Rehab Unit

About the role

The Administrative Assistant supports the department(s) and leadership by coordinating a variety of complex office procedures and assisting with administrative tasks.

Responsibilities

• Affords accurate and timely departmental communications through coordination of correspondence.
• Ensures efficient departmental operations by reconciling monthly budgets, updating cost center budgets, sending invoices, completing purchase orders, securing quotes, and preparing expense forms.
• Updates policies and procedures annually and maintains departmental information.
• Supports employees by providing information and form updates.
• Screens and refers incoming calls and visitors to ensure positive communication and unit representation.
• Maintains office supplies inventory and schedules conference rooms and meetings.
• Coordinates payroll and leave reports for department staff.
• Schedules travel arrangements for department staff.

Requirements

High school diploma or equivalent. Two (2) years additional training or related experience OR one (1) year of secretarial training may substitute for experience.

Qualifications

Ability to type at least 35 wpm. Knowledge of Microsoft Office products, Excel, and other systems.

Skills

• Microsoft Office proficiency
• Excellent communication skills
• Strong organizational abilities
• Ability to manage multiple tasks simultaneously

Benefits

N/A

Pay

N/A

Schedule

N/A

Additional Job Description

Scheduled Weekly Hours: 40
Shift: Day
United States of America (Non-Exempt)
Company: WVUH West Virginia University Hospitals
Cost Center: 1007
WVUH Nursing Acute Rehabilitation Unit
Address: 1 Medical Center Drive Morgantown West Virginia
Equal Opportunity Employer