Administrative Assistant, Firm Operations (52372)

About the role

We are seeking an Administrative Assistant to join our Firm Operations team within the Administrative Support department in Iselin, NJ. The selected candidate is responsible for assisting in all aspects of office conditions, ensuring workflow, fostering the Citrin Cooperman culture, and providing operational support for the Office Manager (OM) and Regional Office Director (OD).

Responsibilities

• Manage client data updates by assisting with and maintaining Dynamics and STAR Practice Management databases.
• Assist with new client onboarding procedures.
• Manage reception area operations and provide front office coverage (as needed).
• Handle incoming mail by opening, scanning, and distributing it, as well as prepare outgoing mail with familiarity of various delivery methods including but not limited to US mail, international mail, UPS, FedEx, and certified mail.
• Monitor and manage pooled administration mailboxes.
• Maintain clean and welcoming general office conditions for guests and team members.
• Communicate common office inventory usage and replenishment needs to the OM.
• Assist the OM with arranging client or in-house meetings for Partners and staff, managing hoteling spaces, communicating event details, ordering meals, coordinating office events, and setting up/breaking down conference rooms.
• Assist with ad-hoc projects (as needed).

Qualifications

• 2 plus years of administrative experience (professional services environment preferred).
• Ability to work in-office based on specific office location.
• Tech-savvy with proficiency in Microsoft Office and expertise in Excel functions including but not limited to tables, formulas, and formatting.
• A team player with the ability to multi-task and pay strong attention to detail.
• Strong organizational skills, including but not limited to verbal and written communication skills.
• Capacity to work overtime (as needed).

Benefits

We offer competitive compensation and benefits and, most importantly, the flexibility to manage your personal and professional life to focus on what matters most to you.