Administrative Assistant - Executive Team

About the role

RHM Real Estate Group is seeking an organized and proactive Administrative Assistant to provide high-level administrative, organizational, and personal support to the executive leadership team. Serving in a coordinating role between executive leadership, corporate departments, and external business partners, the ideal candidate is highly detail-oriented, can manage multiple simultaneous priorities, and maintains a high degree of professionalism and confidentiality.

Primary work location: RHM Corporate Office (Lyndhurst, Ohio). Occasional local travel may be required. Reliably commute or plan to relocate before starting work. U.S. work authorization required.

Responsibilities

• Provide executive support including calendar management, meeting coordination, and travel arrangements; coordinate scheduling to maximize efficiency and productivity; prepare and distribute correspondence, reports, and meeting materials.
• Schedule and coordinate executive meetings, leadership conferences, board meetings, and special events; monitor project timelines and follow-up activities; assist with cross-functional projects as assigned.
• Serve as a professional representative of the executive team with employees, residents, investors, and partners; draft communications and announcements on behalf of the executive team; assist with internal and company-wide communications.
• Manage electronic and physical filing systems; maintain confidential personnel, financial, and business records; process invoices, expense reports, and other administrative documentation; support coordination of personal appointments, reservations, deliveries, errands, and time-sensitive tasks while exercising sound judgement and confidentiality.
• Handle sensitive business information with a high level of discretion and professionalism; maintain compliance with company policy and applicable federal, state, and local law; protect confidential employee, financial, and ownership information.

Requirements

• 3+ years of administrative support experience required; experience specifically supporting senior corporate leadership preferred.
• Associate's degree in Business Administration, Communications, or related field required; Bachelor’s degree in previously-listed fields preferred.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Ability to work independently with minimal supervision.
• Demonstrated ability to maintain confidentiality and sound judgement.
• Strong working proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience in multifamily housing, property management, real estate, or related industries is a plus.
• Familiarity with Yardi, RealPage, Entrata, or similar property management software is a plus.

Benefits

• Paid Time Off (PTO) including vacation, sick time, personal days, and paid holidays.
• Medical, dental, and vision insurance coverage.
• Short-term disability, long-term disability, and life insurance benefits.
• 401(k) retirement savings program participation.

Pay

$22.00 - $26.00 per hour

Schedule

Full-time: Monday – Friday and on-call as required.

Why join us

At RHM Real Estate Group, we are a dynamic and rapidly growing real estate firm that invests, develops, and manages multi-family and commercial properties. Our diverse portfolio includes both market-rate and affordable housing, as well as commercial real estate. We are dedicated to fostering a culture of teamwork, integrity, and commitment. Our core values — teamwork, will-to-win, be a good person, and loyalty — guide everything we do. You will have the opportunity to collaborate with professionals from various teams, including operations, facilities management, accounting, human resources, and compliance, all working together to ensure success. We offer competitive wages, robust benefits, and a clear path for growth.