Administrative Assistant (Engineering Firm – Land Development) | Fairfield, CT | Bohler

About the role

Bohler’s Fairfield, CT office is seeking an Administrative Assistant who thrives in a fast-paced, team-driven environment. In this role, you’ll provide essential administrative and project support to help deliver innovative land development solutions for clients throughout the southern Connecticut area.

Responsibilities

• Prepare proposals, letters, reports, and correspondence from draft to client-ready
• Aid managers with project status updates, expense reports, and monthly accounting tasks
• File project documents, track tasks, and maintain accurate records in project management systems
• Support submissions to outside agencies, including assembling materials and managing deliverables
• Cook up and coordinate meetings, events, and travel logistics, including agenda creation and follow-up
• Prepare and assemble plans, reports, and map packages for internal and external use
• Communicate effectively with internal teams and clients to support timely project delivery

Requirements

• A high school diploma or GED
• Associate or bachelor’s degree preferred
• 3+ years of administrative experience supporting management-level staff
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Knowledge of Concur or CRM a plus

Qualifications

• Strong attention to detail, organization, and follow-up skills
• Excellent written and verbal communication abilities
• A proactive, solutions-oriented mindset with the ability to prioritize and multitask effectively
• Commitment to professionalism and discretion when handling confidential information

Skills

• Microsoft Office Suite proficiency (Word, Excel, Outlook)
• Concur or CRM knowledge (preferred)

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) match of 1:1 up to 6%
• Paid time off and holidays
• Bi-annual performance bonuses and annual salary reviews/adjustments
• Office and company-wide events
• Wellness programs, paid maternity/paternity leave, bereavement leave, life insurance, and more

Pay

Competitive compensation and a comprehensive benefits package for eligible employees.

Schedule

Full-time position.