Administrative Assistant - Engineering

General Summary:

TechServ is seeking a motivated and detail-oriented Administrative Assistant to support our growing team of designers and field personnel. This is an excellent opportunity for someone looking to begin or grow a career in the Utilities industry. Training is provided. The ideal candidate is organized, dependable, and comfortable working in a fast-paced, collaborative environment while supporting both design and field operations.

About the Role:

• Right-of-Way (ROW) Application Management:

  • Responsible for ROW application tracking, creating Work Order requests, and other paperwork related to construction project lifecycles
  • Ensure all required documentation and forms are completed accurately
  • Track the progress of applications and follow up as needed

• Communication and Coordination:

  • Serve as a point of contact for inquiries related to client processes such as staking, ROW, etc.
  • Schedule meetings, inspections, or other activities related to client deliverables

• Record-Keeping and Documentation:

  • Maintain organized and up to date project records, including applications, work orders, and correspondence
  • Update databases or filing systems with current information
  • Generate reports or summaries of statuses and activities

• Compliance Monitoring:

  • Monitor compliance with conditions and deadlines
  • Alert appropriate parties to upcoming expirations or renewals
  • Auxiliary in preparing reports or documentation required for compliance audits

• Administrative Support:

  • Provide general administrative support such as answering phones, responding to emails, and managing calendars
  • Prepare correspondence, memos, or other documents related to client activities
  • Auxiliary in standardizing processes, templates, and tracking tools

Required Qualifications:

• Strong organizational skills with attention to detail and ability to multitask

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams, PowerPoint)

• Ability to manage multiple priorities in a fast-paced environment

• Strong work ethic and reliability

• Must currently be eligible to work in the United States of America

• High School diploma or GED

• Ability to pass a background check, Motor Vehicle Report and drug screening

Preferred Qualifications:

• Familiarity with Enterprise Asset Management (EAM) systems (e.g., IBM Maximo, SAP Asset Manager, MaintainX)

• Familiarity with utility design or field data collection tools (e.g., Spida, Trimble, Katapult)

• Experience in utilities, construction, or permitting environments

• Previous administrative or office experience

• Proficiency with document tracking systems or databases

• Experience coordinating schedules or working with field teams

Physical Requirements:

• Work is performed in a professional office environment and requires the use of standard office equipment (e.g., computer, phone, printer)

• Prolonged periods of sitting and working on a computer are required

• Occasional standing, walking, and movement throughout the office to access equipment and collaborate with team members

• The ability to view a computer screen for extended periods, requiring good vision or corrective lenses if needed

• May occasionally lift, carry, push, or pull up to 15 pounds

• Able to manage multiple tasks and meet deadlines in a fast-paced environment

Reports to:

Project Manager

Job Type:

Full-time, Non-Exempt

Travel:

Occasional travel (may be required for occasional storm response support)

Location:

Tyler, Texas

Work Environment:

Combination of office and occasional outdoor work

Schedule:

Monday–Friday, 8:00 AM–5:00 PM; occasional overtime as needed