Engineering Administrative Assistant
for each section. Use - for lists. Use
for prose.
We must not repeat job title as heading. Do not put Job ID/requisition numbers as headings; fold minor metadata into short
or drop it. So we can include location, type, compensation maybe in a paragraph under About the role or separate? Probably include in About the role paragraph.
We must remove boilerplate: EEO, etc. Also remove navigation, cookie, legal, duplicated lines, application instructions. Also remove the System One description? It's not boilerplate? It's about the company; could be considered part of About the role? Might be okay to keep as it's substantive about employer. But we need to preserve ALL substantive information; do not invent or summarize away detail. So we should keep the System One description (the paragraph about System One) as it's substantive about employer. However, we might combine it into About the role or a separate section like "About the Company". But we only have allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. The instruction says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings? It says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely we should stick to those headings. So we can put company description under About the role or maybe under Qualifications? Better under About the role.
We need to include Pay section with compensation $60k- $75k.
Benefits section: list health and welfare benefits, 401(k) match, vacation, PTO, paid holidays, summer hours, flexible hours, employee development opportunities.
Qualifications: combine Required Skills, Preferred Software Experience, Education & Experience.
Responsibilities: list bullet points from Key Responsibilities (two subcategories: Document Control and Administrative Support). Could combine into one list or separate subheadings? Since only allowed headings are those, we can't add subheadings. So we can just make a single list of responsibilities, preserving details.
We need to preserve ALL substantive information; do not invent or summarize away detail. So we need to keep each responsibility bullet as is.
Let's extract responsibilities:
Document Control:
- Provide timely and accurate document control support for project teams, including processing submittals, Requests for Information (RFIs), change orders, specification formatting, project correspondence, and closeout documentation.
- Coordinate the review, approval, and distribution of project documents in accordance with established workflows, contractual requirements, and project schedules.
- Maintain and update internal and external distribution lists to ensure project documents are routed to the appropriate stakeholders throughout each phase of the review process.
- Apply document naming conventions, version control procedures, and filing standards to maintain document accuracy, traceability, and consistency.
- Monitor document status, track outstanding reviews and approvals, and follow up with project team members as needed to meet project deadlines.
- Organize and maintain electronic project files within Deltek Vision, Egnyte, Newforma, Procore, and other company systems to ensure complete and accessible project records.
- Assist with the preparation, organization, and distribution of project deliverables and construction administration documentation.
Administrative Support:
- Provide administrative support to the engineering department, including coordinating meetings, managing calendars and schedules, arranging travel, and organizing Lunch & Learn events.
- Track professional development hours and Professional Engineer (P.E.) license renewal requirements for engineering staff.
- Answer and direct incoming telephone calls, taking and relaying messages in a professional and timely manner.
- Order, receive, and maintain office and departmental supplies.
- Assist with special projects and perform other administrative duties as assigned.
We'll combine into one list.
Qualifications: Required Skills bullet list:
- Excellent organizational and time management skills with exceptional attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Experience with document management and project management software is preferred.
- Ability to work independently and collaborate effectively with multidisciplinary project teams.
- Commitment to maintaining confidentiality and handling sensitive information with discretion.
Preferred Software Experience list:
- Deltek Vision or Vantagepoint
- Deltek Specpoint
- Procore
- Trimble Construction Management
- Egnyte
- Engage Zone
- Newforma
- Adobe Acrobat
- Bluebeam
Education & Experience:
- Bachelor's degree preferred.
- 5-10 years of administrative, document control, or technical software experience.
- Previous experience with an architectural, engineering, or construction (AEC) firm strongly preferred.
We could combine into Qualifications section with sublists? But we can just make a single list combining all qualifications. However we need to preserve all detail; we can keep them as separate bullet points.
Benefits: list:
- health and welfare benefits coverage options including medical, dental, life, and short/long-term disability insurance.
- Generous 401(k) match.
- vacation.
- PTO.
- paid holidays.
- summer hours.
- flexible hours.
- employee development opportunities.
Pay: compensation $60k- $75k.
About the role: combine Position Overview and maybe System One description.
Position Overview: "Our client is seeking a highly organized and detail-oriented Engineering Administrative Assistant to support engineering project teams through document control, project coordination, and administrative support functions. The ideal candidate will have experience in an architectural, engineering, or construction environment and possess strong organizational, communication, and technical skills."
System One description: "System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, life, and short/long-term disability insurance. Generous 401(k) match, vacation, PTO, paid holidays, summer hours, flexible hours, and employee development opportunities are also available."
But note benefits already listed; we might duplicate. However we should not duplicate content. The System One description includes benefits already; we have a Benefits section. To avoid duplication, we could omit the benefits part from the About the role paragraph, but we must preserve ALL substantive information. If we remove benefits from About the role, we lose that info unless it's in Benefits section. Since we have Benefits section, we can keep benefits there and not repeat them in About the role. However the instruction says "Preserve ALL substantive information; do NOT invent or summarize away detail." If we omit the benefits sentence from About the role, we are not losing information because it's captured in Benefits section. That's acceptable as we are not summarizing away detail; we are moving it to appropriate section. However we need to ensure we don't lose any other info from System One description: the part about being leaders in delivering outsourced services and workforce solutions across North America, helping clients get work done more efficiently and economically, without compromising quality, System One not only serves as a valued partner for our clients. That's substantive and not covered elsewhere. So we keep that.
Thus About the role paragraph will combine Position Overview and the company description (excluding benefits). Let's craft:
Our client is seeking a highly organized and detail-oriented Engineering Administrative Assistant to support engineering project teams through document control, project coordination, and administrative support functions. The ideal candidate will have experience in an architectural, engineering, or construction environment and possess strong organizational, communication, and technical skills. System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients.
Now we need to include location, type, compensation maybe in About the role? Could add a short paragraph after that: "Location: Vorhees, New Jersey. Type: Direct Hire. Work Model: Onsite." But we have Pay section for compensation. Location and type could be included in About the role as a short sentence. Or we could create a separate meta paragraph but not as heading. The instruction says fold minor metadata into a short or drop it. So we can add a
with location, type, work model.
Thus About the role section will have maybe two paragraphs: first the overview, second the metadata.
Now we need to output only HTML fragment, no /, no markdown.
Let's structure:
About the role
Our client is seeking a highly organized and detail-oriented Engineering Administrative Assistant to support engineering project teams through document control, project coordination, and administrative support functions. The ideal candidate will have experience in an architectural, engineering, or construction environment and possess strong organizational, communication, and technical skills. System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients.
Location: Vorhees, New Jersey. Type: Direct Hire. Work Model: Onsite.
Responsibilities
- Provide timely and accurate document control support for project teams, including processing submittals, Requests for Information (RFIs), change orders, specification formatting, project correspondence, and closeout documentation.
- Coordinate the review, approval, and distribution of project documents in accordance with established workflows, contractual requirements, and project schedules.
- Maintain and update internal and external distribution lists to ensure project documents are routed to the appropriate stakeholders throughout each phase of the review process.
- Apply document naming conventions, version control procedures, and filing standards to maintain document accuracy, traceability, and consistency.
- Monitor document status, track outstanding reviews and approvals, and follow up with project team members as needed to meet project deadlines.
- Organize and maintain electronic project files within Deltek Vision, Egnyte, Newforma, Procore, and other company systems to ensure complete and accessible project records.
- Assist with the preparation, organization, and distribution of project deliverables and construction administration documentation.
- Provide administrative support to the engineering department, including coordinating meetings, managing calendars and schedules, arranging travel, and organizing Lunch & Learn events.
- Track professional development hours and Professional Engineer (P.E.) license renewal requirements for engineering staff.
- Answer and direct incoming telephone calls, taking and relaying messages in a professional and timely manner.
- Order, receive, and maintain office and departmental supplies.
- Assist with special projects and perform other administrative duties as assigned.
Qualifications
- Excellent organizational and time management skills with exceptional attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office Suite, including Word, Excel, and
for prose. We must not repeat job title as heading. Do not put Job ID/requisition numbers as headings; fold minor metadata into short
or drop it. So we can include location, type, compensation maybe in a paragraph under About the role or separate? Probably include in About the role paragraph. We must remove boilerplate: EEO, etc. Also remove navigation, cookie, legal, duplicated lines, application instructions. Also remove the System One description? It's not boilerplate? It's about the company; could be considered part of About the role? Might be okay to keep as it's substantive about employer. But we need to preserve ALL substantive information; do not invent or summarize away detail. So we should keep the System One description (the paragraph about System One) as it's substantive about employer. However, we might combine it into About the role or a separate section like "About the Company". But we only have allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. The instruction says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings? It says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely we should stick to those headings. So we can put company description under About the role or maybe under Qualifications? Better under About the role.
We need to include Pay section with compensation $60k- $75k.
Benefits section: list health and welfare benefits, 401(k) match, vacation, PTO, paid holidays, summer hours, flexible hours, employee development opportunities.
Qualifications: combine Required Skills, Preferred Software Experience, Education & Experience.
Responsibilities: list bullet points from Key Responsibilities (two subcategories: Document Control and Administrative Support). Could combine into one list or separate subheadings? Since only allowed headings are those, we can't add subheadings. So we can just make a single list of responsibilities, preserving details.
We need to preserve ALL substantive information; do not invent or summarize away detail. So we need to keep each responsibility bullet as is.
Let's extract responsibilities:
Document Control:
- Provide timely and accurate document control support for project teams, including processing submittals, Requests for Information (RFIs), change orders, specification formatting, project correspondence, and closeout documentation.
- Coordinate the review, approval, and distribution of project documents in accordance with established workflows, contractual requirements, and project schedules.
- Maintain and update internal and external distribution lists to ensure project documents are routed to the appropriate stakeholders throughout each phase of the review process.
- Apply document naming conventions, version control procedures, and filing standards to maintain document accuracy, traceability, and consistency.
- Monitor document status, track outstanding reviews and approvals, and follow up with project team members as needed to meet project deadlines.
- Organize and maintain electronic project files within Deltek Vision, Egnyte, Newforma, Procore, and other company systems to ensure complete and accessible project records.
- Assist with the preparation, organization, and distribution of project deliverables and construction administration documentation.
Administrative Support:
- Provide administrative support to the engineering department, including coordinating meetings, managing calendars and schedules, arranging travel, and organizing Lunch & Learn events.
- Track professional development hours and Professional Engineer (P.E.) license renewal requirements for engineering staff.
- Answer and direct incoming telephone calls, taking and relaying messages in a professional and timely manner.
- Order, receive, and maintain office and departmental supplies.
- Assist with special projects and perform other administrative duties as assigned.
We'll combine into one list.
Qualifications: Required Skills bullet list:
- Excellent organizational and time management skills with exceptional attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Experience with document management and project management software is preferred.
- Ability to work independently and collaborate effectively with multidisciplinary project teams.
- Commitment to maintaining confidentiality and handling sensitive information with discretion.
Preferred Software Experience list:
- Deltek Vision or Vantagepoint
- Deltek Specpoint
- Procore
- Trimble Construction Management
- Egnyte
- Engage Zone
- Newforma
- Adobe Acrobat
- Bluebeam
Education & Experience:
- Bachelor's degree preferred.
- 5-10 years of administrative, document control, or technical software experience.
- Previous experience with an architectural, engineering, or construction (AEC) firm strongly preferred.
We could combine into Qualifications section with sublists? But we can just make a single list combining all qualifications. However we need to preserve all detail; we can keep them as separate bullet points.
Benefits: list:
- health and welfare benefits coverage options including medical, dental, life, and short/long-term disability insurance.
- Generous 401(k) match.
- vacation.
- PTO.
- paid holidays.
- summer hours.
- flexible hours.
- employee development opportunities.
Pay: compensation $60k- $75k.
About the role: combine Position Overview and maybe System One description.
Position Overview: "Our client is seeking a highly organized and detail-oriented Engineering Administrative Assistant to support engineering project teams through document control, project coordination, and administrative support functions. The ideal candidate will have experience in an architectural, engineering, or construction environment and possess strong organizational, communication, and technical skills."
System One description: "System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, life, and short/long-term disability insurance. Generous 401(k) match, vacation, PTO, paid holidays, summer hours, flexible hours, and employee development opportunities are also available."
But note benefits already listed; we might duplicate. However we should not duplicate content. The System One description includes benefits already; we have a Benefits section. To avoid duplication, we could omit the benefits part from the About the role paragraph, but we must preserve ALL substantive information. If we remove benefits from About the role, we lose that info unless it's in Benefits section. Since we have Benefits section, we can keep benefits there and not repeat them in About the role. However the instruction says "Preserve ALL substantive information; do NOT invent or summarize away detail." If we omit the benefits sentence from About the role, we are not losing information because it's captured in Benefits section. That's acceptable as we are not summarizing away detail; we are moving it to appropriate section. However we need to ensure we don't lose any other info from System One description: the part about being leaders in delivering outsourced services and workforce solutions across North America, helping clients get work done more efficiently and economically, without compromising quality, System One not only serves as a valued partner for our clients. That's substantive and not covered elsewhere. So we keep that.
Thus About the role paragraph will combine Position Overview and the company description (excluding benefits). Let's craft:
Our client is seeking a highly organized and detail-oriented Engineering Administrative Assistant to support engineering project teams through document control, project coordination, and administrative support functions. The ideal candidate will have experience in an architectural, engineering, or construction environment and possess strong organizational, communication, and technical skills. System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients.
Now we need to include location, type, compensation maybe in About the role? Could add a short paragraph after that: "Location: Vorhees, New Jersey. Type: Direct Hire. Work Model: Onsite." But we have Pay section for compensation. Location and type could be included in About the role as a short sentence. Or we could create a separate meta paragraph but not as heading. The instruction says fold minor metadata into a shortor drop it. So we can add a
with location, type, work model. Thus About the role section will have maybe two paragraphs: first the overview, second the metadata. Now we need to output only HTML fragment, no /, no markdown. Let's structure:
About the role
Our client is seeking a highly organized and detail-oriented Engineering Administrative Assistant to support engineering project teams through document control, project coordination, and administrative support functions. The ideal candidate will have experience in an architectural, engineering, or construction environment and possess strong organizational, communication, and technical skills. System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients.
Location: Vorhees, New Jersey. Type: Direct Hire. Work Model: Onsite.
Responsibilities
- Provide timely and accurate document control support for project teams, including processing submittals, Requests for Information (RFIs), change orders, specification formatting, project correspondence, and closeout documentation.
- Coordinate the review, approval, and distribution of project documents in accordance with established workflows, contractual requirements, and project schedules.
- Maintain and update internal and external distribution lists to ensure project documents are routed to the appropriate stakeholders throughout each phase of the review process.
- Apply document naming conventions, version control procedures, and filing standards to maintain document accuracy, traceability, and consistency.
- Monitor document status, track outstanding reviews and approvals, and follow up with project team members as needed to meet project deadlines.
- Organize and maintain electronic project files within Deltek Vision, Egnyte, Newforma, Procore, and other company systems to ensure complete and accessible project records.
- Assist with the preparation, organization, and distribution of project deliverables and construction administration documentation.
- Provide administrative support to the engineering department, including coordinating meetings, managing calendars and schedules, arranging travel, and organizing Lunch & Learn events.
- Track professional development hours and Professional Engineer (P.E.) license renewal requirements for engineering staff.
- Answer and direct incoming telephone calls, taking and relaying messages in a professional and timely manner.
- Order, receive, and maintain office and departmental supplies.
- Assist with special projects and perform other administrative duties as assigned.
Qualifications
- Excellent organizational and time management skills with exceptional attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office Suite, including Word, Excel, and