Administrative Assistant, Divinity School

The Duke Divinity School is seeking an Administrative Assistant to support its mission. This role supports key administrative and financial processes, collaborates with colleagues across programs and centers, and helps navigate policies and resolve administrative challenges.

Minimum Requirements

• High school education (or equivalent) plus two years of post-secondary education in a business-related field.
• Four years of related business or administrative experience with exposure to personnel practices, accounting/budgeting principles, and coordination of major office activities.
• An equivalent combination of relevant education and/or experience.

Preferred Qualifications

• Demonstrated experience supporting financial processes, such as maintaining budgets, processing transactions, or preparing reports.
• Experience interpreting policies, communicating guidance, or supporting compliance within an academic, nonprofit, or similarly complex environment.
• Strong analytical and organizational skills with the ability to manage multiple priorities.
• Proven ability to collaborate successfully with diverse teams and stakeholders.

Job Duties

• Interpret and apply Duke University and Divinity School policies and procedures, providing guidance and best-practice recommendations to programs and centers.
• Exercise delegated authority to implement policies and support management practices across supported units.
• Maintain and track financial records for assigned grants, programs, and centers, including preparing summary and detailed financial reports.
• Process a high volume of administrative and financial transactions, including routine tasks and more complex work such as contracting and payroll actions.
• Analyze operational needs and trends, offering recommendations to improve processes, enhance business operations, and support mission-aligned planning.
• Perform other related duties incidental to the work described above, contributing to the school's administrative excellence.

The Duke Divinity School is a vibrant, mission-driven academic community committed to forming leaders for Christian ministry, scholarship, and service. As part of our administrative team, you will support programs that shape the future of ministry and theological education while working in a collaborative and inclusive environment. You will enjoy working on Duke University’s beautiful campus and have access to professional development, campus programs, and a supportive community of faculty, staff, and students.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Duke University is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy-related conditions), sexual orientation, or military status.