Administrative Assistant - Faith Formation Department

Duties and Responsibilities

• Maintain all sacramental records in the Parish sacramental registers and ParishSoft.
• Prepare sacramental certificates and fulfill outside requests for sacramental certificates.
• Cookordinate and maintain office record keeping system for the department, including, but not limited to, Parish Religious Education Program, Sacramental Preparation, Catechists and Volunteers, Catechetical workshops and events, etc.
• Prepare weekly catechists’ materials as needed.
• Fulfill instruction of the Director of Faith Formation including, but not limited to, family mailings, and event material preparation.
• Attend and assist the Wednesday evening Children’s Faith Formation Program, Sacramental Preparation workshops, retreats and Vacation Bible School (VBS).
• Work collaboratively with the Director of Faith Formation to plan and evaluate current and future events.
• Available to work evenings and weekends as needed.
• Minimal travel may be required.

Knowledge, Skills, Abilities

• Knowledge of Microsoft Word, Publisher and Excel.
• Be able to set priorities and organize work effectively.
• Possess excellent communication and people skills.
• Be an active member of a Roman Catholic faith community.
• Honor and maintain confidentiality.

Languages Skills

• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
• The employee may regularly need to lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Working Conditions

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.
• Flexibility to work evenings and weekends, when necessary, and ability to travel and drive one's own vehicle.

Qualifications

• Knowledge of Microsoft Word, Publisher and Excel.
• Be able to set priorities and organize work effectively.
• Possess excellent communication and people skills.
• Be an active member of a Roman Catholic faith community.
• Honor and maintain confidentiality.