Administrative Assistant - Department of Language and Literature

General Statement of Job

The Administrative Assistant I performs administrative and clerical duties in support of University programs and staff.

Specific Duties and Responsibilities

• Conducts various projects for administrative divisions.
• Screens incoming calls and correspondence and responds independently when possible.
• Arranges programs, events, or conferences for facilities and caterers; issues information or invitations, as needed.
• Prepares confidential correspondence, reports, and other complex documents.
• Photocopies correspondences, tests, handouts, reports, and other documents.
• Creates and maintains databases and spreadsheet files.
• Enters data in the computer from various applications and prospect forms.
• Orders and maintains office supplies and printed material.
• Tracks budget information.
• Supervises students taking exams.
• Performs other related duties as required.

Education, Experience, and Licenses

• High School diploma or GED required.
• One year certificate from college or technical school.
• Three to six months related experience and/or training; or equivalent combination of education and experience.
• Valid Driver's License preferred.

Knowledge, Skills, and Abilities

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands/Work Environment

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• The noise level in the work environment is usually moderate.