Administrative Assistant (contract)

Job Responsibilities

• Own and manage complex executive calendars for up to three leaders, ensuring strategic alignment with business priorities, resolving scheduling conflicts, and proactively addressing competing demands
• Coordinate team operations including meetings, events, offsites, communications, and employee engagement activities from planning through execution
• Support recruitment efforts by posting requisitions, scheduling interviews, coordinating candidate logistics, and facilitating onboarding for new team members
• Manage expense reporting, reconciliation, and adherence to corporate budget policies with a high degree of accuracy and organization
• Oversee procurement of technology equipment, office supplies, reference materials, and vendor engagements
• Serve as a primary point of contact for the department, providing proactive office support and ensuring seamless day-to-day business operations
• Drive special projects and operational initiatives, partnering with stakeholders across the organization to deliver successful outcomes
• Identify and implement process improvements that enhance team efficiency and operational excellence

Requirements

• 5–7 years of relevant administrative or executive support experience in a corporate environment
• 5–7 years of demonstrated experience managing complex executive calendars and strategic scheduling for one or more senior leaders
• 5–7 years of experience with Microsoft 365 tools, including creating and streamlining business processes and communications
• 5–7 years of experience coordinating travel logistics and managing expense reporting with high accuracy and organizational discipline
• Cloud Attestation certification required prior to or upon commencement of assignment
• High school diploma or equivalent required; associate's or bachelor's degree preferred
• Prior experience in a large corporate or enterprise environment strongly preferred
• Stable and consistent work history demonstrating long-term commitment and reliability
• Advanced proficiency in Microsoft 365 tools, with particular expertise in Outlook and calendar management
• Demonstrated ability to manage multiple complex executive calendars simultaneously, including strategic scheduling and meeting prioritization
• Strong stakeholder communication skills with the ability to interact effectively at all organizational levels
• Exceptional attention to detail and organizational skills with the ability to manage multiple priorities under tight deadlines
• Proven experience coordinating travel logistics and managing expense reporting with accuracy and a customer-focused approach
• Ability to handle sensitive and confidential information with professionalism and discretion
• Proven problem-solving skills and a proactive approach to identifying and resolving operational challenges
• Collaborative team player with the ability to build strong working relationships across a large organization