Administrative Assistant (contract)

Job Responsibilities

• Manage complex, global calendars for VP- and GM-level executives, including resolving scheduling conflicts and prioritizing competing demands
• Coordinate and prepare for leadership meetings, including agenda creation, logistics, and follow-up on action items
• Handle executive communications with professionalism, discretion, and attention to detail
• Coordinate domestic and international travel arrangements and process business expense reports accurately and on time
• Plan and execute team events, offsites, and large-scale meetings from end to end
• Collaborate cross-functionally with senior leaders, business managers, Finance, HR, and other stakeholders to advance key initiatives
• Manage procurement of goods and services including computer equipment, office supplies, and vendor relationships
• Serve as a primary point of contact for the department, managing facility operations and general office support
• Handle confidential information with the utmost discretion and professionalism
• Complete special projects and ad hoc assignments as directed by executive leadership

Requirements

• 5+ years of executive calendar management experience supporting VP-level or senior executives, including complex global scheduling and prioritization
• 5+ years of executive operations support experience, including travel management, expense processing, event and offsite coordination, and leadership team rhythm of business management
• 5+ years of Microsoft 365 proficiency, including meeting coordination, presentation development, and executive communications support
• Prior experience in a large, matrixed organization is strongly preferred
• Previous experience supporting executive leadership within a technology or marketing organization is highly desirable
• Citizenship attestation is required for this role
• Ability to meet hybrid on-site requirements in Redmond, WA as needed

Additional Details

Location: Redmond, WA (Hybrid - Candidate must be able to come onsite as needed.)
Duration: 11 months
Pay Range*: $30 - $34 per hour
Weekly Schedule: 40 hours
Job Status: Non-Exempt