Administrative Assistant (contingent 034)

About the role

Perform administrative and executive level tasks for CPE IEW&S headquarters to ensure day-to-day office automation and daily administrative functions.

Responsibilities

• Receives and reviews read-aheads and other documentation for PEO and SES.
• Ensures all correspondence is in accordance with AR 25-50 prior to signature.
• Provides support for ceremonies, conferences, meetings, visits, and office calls.
• Maintains all records and security requests.
• Record keeping and file maintenance
• Directing visitors and answering inquiries
• Cooking meetings and executive level calendar scheduling and maintenance
• Preparing and reviewing general correspondence for accuracy, regulation compliance and completeness
• Answering and directing incoming phone calls
• Handling conference room scheduling requests
• Aiding personnel in preparing travel authorizations in support of official temporary duty (TDY) utilizing the Defense Travel System (DTS)
• Inputting personnel time and attendance records into the Automated Time and Attendance and Production System (ATAAPS)
• Maintaining and filing personnel time and attendance records
• Database and spreadsheet development/maintenance
• Administrative data management, analysis, and research
• Maintaining administrative access to the Manpower Information Retrieval and Reporting System (MIRARS)
• The ability to work with government-provided software packages (i.e. Microsoft Word, Excel, Project, Outlook and PowerPoint)

Requirements

• Bachelor’s degree
• A minimum of 6 years, with at least 2 years’ experience supporting a Flag Officer or SES as an Executive Assistant
• Secret security clearance required