Administrative Assistant - Concessions International - Atlanta, GA

About the role

The Administrative Assistant supports the Chief Development Officer and operational managers, handling tasks like scheduling, document management, and communication preparation.

Responsibilities

• Arranges conferences and meetings, coordinates with participants, and prepares agendas.
• Organizes, files, and maintains all department-related records and documents.
• Schedules meetings and coordinates logistics for the department.
• Assists in preparing and distributing communication materials.
• Processes department invoices and maintains related documentation.
• Prepares presentations, reports, and other departmental materials.
• Orders and maintains department supplies and other necessary materials.
• Captures travel arrangements and manages the department calendar.
• Responds to general employee inquiries and provides customer service support.
• Provides administrative assistance to other departments as needed.

Qualifications

• A high school diploma is required; an associate degree in administration or some college coursework is preferred.
• Three to five years of experience in an office environment or administrative support role is required, or an equivalent combination of education, training, and experience.
• Advanced verbal and written communication skills; ability to effectively communicate with employees, customers, vendors, and others as required.
• Ability to apply reasonable understanding in carrying out instructions in written, oral, or diagram form.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Maintains confidentiality and secure confidential documents and records.
• Proficient with programs such as Microsoft Office Suite.
• Maintains a high degree of accuracy in data entry.
• Ability to handle competing priorities in a fast-paced environment.
• Strong interpersonal skills, service orientation, and ability to work effectively with others.