Administrative Assistant - Commercial Insurance

About the role

HUB International is a leading global insurance broker offering a comprehensive range of property, casualty, risk management, life and health, employee benefits, investment, and wealth management solutions. With over 650 offices and 22,000 employees across North America, we provide personalized service and expert guidance to help individuals and businesses manage their risks and insurance needs.

Responsibilities

• Answering multi-line phone system (including transfers)
• Greet and direct visitors
• Maintain front desk area and lobby
• Process incoming-mail
• Manage supply inventory
• Manage office schedule/calendar
• Provides administrative support such as, printing, filing, photocopying, data entry, scanning, binding and collating, scheduling meetings, booking reservations for lunch or dinner meetings, and coordinating events and lunches, mail distribution and mail-outs
• Completes expense reports for certain individuals in the Mountain Region team
• Processes invoices by routing invoices to appropriate personnel for approval and providing invoices to Accounting once approved by the appropriate manager
• Maintains office equipment, assists users of office equipment on routine tasks as needed and engages external vendors for service needs
• Orders, receives and maintains office supplies and proactively ensures office supplies are available when needed
• Sets up conference calls and webinars
• Creates, updates and prints Excel spreadsheets and PowerPoint presentations
• Good written and verbal communication
• Maintain good working relationships within office and department
• Provides clerical and administrative support to other departments with minimal errors (e.g. filing, mail preparation, data entry, photocopying, etc.)
• Performs other specific duties or projects as assigned

Department Account Management & Service Required Experience

• 2-5 years of relevant experience

Required Travel

• No Travel Required

Required Education

• High school or equivalent

Qualifications

• Commensurate with experience

Skills

• Excellent written and verbal communication skills
• Ability to maintain good working relationships within the office and department
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Basic computer skills including email, internet, and basic software applications
• Ability to multitask and prioritize tasks effectively
• Strong organizational and attention to detail skills

Benefits

• Competitive and flexible benefits options

Pay

• Commensurate with experience

Schedule

• Commensurate with experience

Benefits

• Commensurate with experience

Contact Information

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. E-Verify Program We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.