Administrative Assistant (CL-2), School of Management (Part-Time)

We need to output HTML fragment with sections: About the role (job summary), Responsibilities (Essential Functions), Requirements (Minimum Qualifications + Requisite Skills?), Qualifications maybe same as Requirements? The instruction: Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Include a section only when posting has real specific content. We have Pay: Salary/Pay Rate $20.66/hour - $21.69/hour. So we need a Pay section. Schedule: Work Schedule Monday - Friday, Hours TBD, Hours Per Week 20, Months Per Year 9, Type Of Position Part-time. So schedule info present: we can include Schedule section with details (Monday-Friday, 20 hrs/week, 9 months per year). Hours TBD but we have Hours Per Week 20, so we can include that. Benefits: Not mentioned. So omit Benefits. Qualifications: maybe combine Minimum Qualifications and Requisite Skills? The instruction says prefer few substantive sections over many thin ones. Could have About the role (job summary), Responsibilities (Essential Functions), Requirements (Minimum Qualifications + Requisite Skills), Pay, Schedule. Could also have Skills separate but we can incorporate into Requirements. Let's follow: About the role (

job summary). Responsibilities (

of essential functions). Requirements (
of minimum qualifications and requisite skills). Pay (

salary range). Schedule (

work schedule details). Ensure no repetition of job title as heading. No Job ID etc. Remove boilerplate like EEO, application instructions, About Marist University (maybe considered boilerplate? It's about the university, not required? The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "About Marist University" is not exactly those but could be considered boilerplate? It's descriptive about the institution; might be considered not essential? The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. The "About Marist University" is substantive about the employer, but maybe not required? However typical job postings include that; but we might keep it as part of About the role? The job summary already includes Marist University invites applications... The About Marist University is extra. Could be considered filler but it's substantive about the institution. The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. So we should keep it. Where to place? Could be part of About the role section as a paragraph after job summary. Or we could make a separate section "About the University" but not in allowed headings list. Allowed headings list includes About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we should incorporate the About Marist University content into About the role section (maybe as a second paragraph). That seems fine. Now we need to extract essential functions list: They are sentences separated by periods. We'll make

• each. Essential Functions list: - Serve as a point of contact over the phone, in person and online, for students, parents, faculty, staff and the general public. - Answer questions as able or refer inquiries to appropriate person - Open, sort and distribute office mail. - Process outgoing mail - Access department calendars; schedule and log appointments as necessary - Assist in event organizing or scheduling - Create, update and proofread various correspondence and documents - Maintain complex filing systems, including student and faculty files - Enter and manage information in department computer system; information may be of a confidential nature - Manage and reconcile independent budgets and financial records - Purchase office supplies and equipment when needed - Train and supervise student workers - Maintain knowledge of state and federal regulations pertinent to position - Possess intimate knowledge of entire institution - Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people - Perform other job-related duties as required Now Minimum Qualifications: "The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work. All candidates must also be able to demonstrate general computer proficiency with Microsoft Office Suite." We'll make
  • each bullet? Could be two bullets: high school graduate; 5-7 years...; demonstrate computer proficiency. Or combine. Requisite Skills list: many items with codes like 5B-Intermediate Written Communication etc. We need to preserve all substantive information. We'll make
    • each skill description. Let's extract each: 5B-Intermediate Written Communication: Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software office 6B-Intermediate Office Organization: Consistently demonstrates ability to manage operational aspects of the with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies 7B-Intermediate Record & Data Processing: Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail 9B-Intermediate Auditing & Data Reconciliation: Consistently demonstrates ability to audit accuracy of data and investigate discrepancies, as well as reconcile expense reports. Errors are located using developed attention to detail. Errors committed are of average severity, and overall risk to institution is concerning and may necessitate corrective action 15C-Advanced Interpersonal Communication: Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action 17B-Intermediate Responsibility: Consistently demonstrates ability to prioritize, coordinate and complete (start to finish) basic work assignments with minimal to no assistance or instruction, such as preparing faculty appointment letters 18C-Advanced Organizational Knowledge: Consistently demonstrates extensive knowledge of entire College and outside organizations We'll keep each as
    • . Now Pay: $20.66/hour - $21.69/hour. Schedule: Type Of Position Part-time, Classification CWA (Part-Time), Months Per Year 9, Work Schedule Monday - Friday, Hours TBD, Hours Per Week 20, Location: Marist University Main Campus, Number Of Position Openings 1. We can include schedule details: Part-time, 20 hours per week, Monday-Friday, 9 months per year, Main Campus. We'll put in

      . Now About the role: combine job summary and About Marist University. Job Summary: "Marist University invites applications for the position of Administrative Assistant (CL-2) in the School of Management. The Administrative Assistant (CL-2) provides specialized support to a department or office by processing and compiling information, preparing reports, and completing other specific administrative duties." About Marist University paragraph: "Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community. Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others. To learn more, please visit https://www.marist.edu/about" We'll put both in

      maybe separate paragraphs. Now ensure we don't include boilerplate like Equal Employment Statement, Application Documents, etc. Remove those. Now produce HTML fragment:

      About the role

      Marist University invites applications for the position of Administrative Assistant (CL-2) in the School of Management. The Administrative Assistant (CL-2) provides specialized support to a department or office by processing and compiling information, preparing reports, and completing other specific administrative duties.

      Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community. Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others. To learn more, please visit https://www.marist.edu/about

      Responsibilities

      • Serve as a point of contact over the phone, in person and online, for students, parents, faculty, staff and the general public.
      • Answer questions as able or refer inquiries to appropriate person
      • Open, sort and distribute office mail.
      • Process outgoing mail
      • Access department calendars; schedule and log appointments as necessary
      • Assist in event organizing or scheduling
      • Create, update and proofread various correspondence and documents
      • Maintain complex filing systems, including student and faculty files
      • Enter and manage information in department computer system; information may be of a confidential nature
      • Manage and reconcile independent budgets and financial records
      • Purchase office supplies and equipment when needed
      • Train and supervise student workers
      • Maintain knowledge of state and federal regulations pertinent to position
      • Possess intimate knowledge of entire institution
      • Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
      • Perform other job-related duties as required

      Requirements

      • High school graduate
      • 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work
      • Demonstrate general computer proficiency with Microsoft Office Suite

      Skills

      • 5B-Intermediate Written Communication: Consistently demonstrates ability to create routine correspondence or update template or samples with speed and accuracy. Utilizes a comprehensive knowledge of supported word processing software office
      • 6B-Intermediate Office Organization: Consistently demonstrates ability to manage operational aspects of the with minimal to no supervision, including time management, information distribution, and project deadlines. Consistently demonstrates ability to file documents and student records using standard filing procedures as well as a familiarity with retention policies
      • 7B-Intermediate Record & Data Processing: Consistently demonstrates ability to process routine forms and records quickly and accurately, using multiple programs, and investigate and resolve problems such as missing or inaccurate data. Consistently demonstrates attention to detail
      • 9B-Intermediate Auditing & Data Reconciliation: Consistently demonstrates ability to audit accuracy of data and investigate discrepancies, as well as reconcile expense reports. Errors are located using developed attention to detail. Errors committed are of average severity, and overall risk to institution is