ADMINISTRATIVE ASSISTANT - CARDINAL O'HARA HIGH SCHOOL

Responsibilities

• Cook up bus transportation for all students, field trips and activities.
• Aid with bell schedules, seating charts, and the school calendar.
• Communicate with public school districts and Septa transportation offices for student busing, and reconcile trans passes.
• Handle the sale of event tickets, yearbooks and other products, and reconcile the revenue from these sales.
• Aid all offices in the building.
• Interact with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
• Perform general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors.
• Keep detailed records of all events and transactions using Google and Microsoft.
• Design and print booklets for all events.
• Keep detailed records of all transactions and purchases in Turbine.
• Help keep display cases up-to-date throughout the year for all seasons and holidays.
• Aid APSA at all events, including evenings and weekends.
• Be knowledgeable and implement the mission of Cardinal O’Hara HS.
• Maintain a good working relationship with Administration, Faculty, and Staff, as well as, the students and families of Cardinal O’Hara HS.
• Stay up-to-date on current school happenings and the school calendar in order to answer any questions that might arise, and to share the appropriate information when needed.

Qualifications

• A high school diploma or equivalent.
• Previous experience in customer service or as an administrative assistant.
• Excellent written and oral communication skills.
• Strong organizational skills, work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
• Strong motivation skills.
• Ability to work productively and positively with staff, alumni, and community.
• Must be flexible and able to handle constant interruptions, and be open to helping other offices as needed.
• Willing to work at school events in the evening and on weekends.