Administrative Assistant- Brooklyn

About the role

Our client is a nonprofit human-services organization that supports New Yorkers facing challenges such as disability, poverty, homelessness, mental health needs, and other barriers to stability and independence. They are seeking an organized, tech-savvy Administrative Assistant to support a behavioral health and supportive housing program in Brooklyn. This is a temp-to-perm opportunity with strong potential for growth.

Responsibilities

• Provide administrative support to Program Directors (PDs), Associate Program Directors (APDs), and Wellness Coaches.
• Organize, file, and maintain paperwork and client charts.
• Organize and file incident reports and other program documentation.
• Perform data entry and scan/upload files as needed.
• Schedule meetings between clients and Wellness Coaches.
• Take meeting minutes during Wellness Coach meetings.
• Provide occasional client-facing support and assist clients with administrative needs.
• Assist with building and event logistics, including Assist with building maintenance-related tasks and projects alongside the designated staff member.
• Order food and supplies for the program's food pantry.
• Support various ad hoc administrative and program projects.
• Help create signs and other materials for events and program activities.
• Provide general administrative support to the team as needed.

Qualifications

• High school diploma required; bachelor's degree preferred.
• 1–2 years of administrative experience, preferably in a nonprofit, healthcare, behavioral health, or related setting.
• Strong computer skills and comfort learning new technology.
• Proficiency with Microsoft Office, including some Excel experience.
• Strong organizational skills and attention to detail.
• Ability to manage paperwork, filing, data entry, and multiple priorities.
• Comfortable interacting with clients in a supportive housing/behavioral health environment.
• Comfortable working with individuals who may be experiencing mental health or substance use challenges.
• Creative, energetic, and willing to jump in to support events and other projects.
• Ability to work across two nearby program locations as needed.