Administrative Assistant

Job Summary

The Administrative Assistant supports daily business operations by performing a variety of administrative and clerical tasks. This role helps ensure the efficient operation of the office or department by managing schedules, handling correspondence, maintaining records, and supporting internal teams with organization and communication.

Key Responsibilities

• Provide general administrative support including answering phones, managing email correspondence, and greeting visitors
• Schedule meetings, maintain calendars, and coordinate logistics as needed
• Prepare, format, and distribute documents, reports, and presentations
• Maintain accurate records, files, and data in internal systems
• Assist with data entry, tracking, and reporting
• Order office supplies and support basic office management tasks
• Coordinate communication between internal teams and external contacts
• Support special projects and departmental initiatives as assigned

Qualifications

• High school diploma or equivalent required; associate's degree preferred
• 1-3 years of administrative or office support experience
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to manage multiple priorities with attention to detail
• Professional demeanor and ability to handle confidential information

Preferred Skills

• Experience supporting multiple team members or departments
• Familiarity with CRM or internal business systems
• Strong problem-solving skills and a proactive work style