Administrative Assistant

About the role

We are seeking a motivated administrative assistant to provide clerical support for our customer service and accounting department.

Responsibilities

• Answer calls to the main line and calls routed through the receptionist
• Order office/kitchen/lunch room supplies and manage stock of supplies
• Schedule incoming material deliveries of PO’s
• Prepare and schedule Fedex Express and Fedex Ground shipments and manage Fedex supplies
• Scan and file work orders
• Scan and file sales orders
• Aid Purchasing with management of PO folders/files
• Aid Quality Department with receiving of PO’s and contacting vendors with questions or for documentation
• Aid Operations with ordering shop supplies, parts, etc
• Aid Cust Svc with outbound shipments when necessary (print paperwork and schedule carriers)
• Aid Cust Svc with order entry when necessary
• Aid Accounting with tasks such as payables & billing
• Provide customers with copies of sales order paperwork when requested

Requirements

• High school diploma or equivalent preferred
• Highly organized and able to successfully manage multiple projects at once
• Strong communication skills

Qualifications

• Knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook)