Administrative Assistant

About the role

The Superior Court of California, County of Riverside is seeking an exceptional Administrative Assistant to provide high-level administrative support to members of the Court's executive leadership team.

Responsibilities

• Provide executive-level administrative support to one or more members of the Court's leadership team.
• Manage complex calendars, coordinate meetings, conferences, and special events.
• Prepare, proofread, and edit correspondence, reports, presentations, and spreadsheets with exceptional accuracy.
• Cover travel arrangements and reconcile related expenses.
• Screen and prioritize communications while exercising discretion and sound judgment.
• Organize and maintain electronic and physical records and filing systems.
• Track assignments, projects, and action items to ensure timely completion.
• Prepare reports and operational data for Court leadership and the Judicial Council of California.
• Compile, validate, and analyze information to support operational reporting and decision-making.
• Provide backup support for other administrative professionals and contribute to a collaborative team environment.

Requirements

• Exceptional organization and attention to detail.
• Maintains confidentiality and professionalism in every interaction.
• Highly proficient with Microsoft Office, including Word, Excel, and Outlook.
• Manages multiple priorities while consistently meeting deadlines.
• Communicates effectively with executives, judicial officers, employees, and external partners.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Enjoys problem-solving and finding efficient ways to support organizational goals.

Qualifications

• Education: Associate's degree from an accredited college or university.
• Experience: Two (2) years of administrative support experience, preferably at the executive or senior management level.

Skills

• Exceptional organization and attention to detail.
• Maintains confidentiality and professionalism in every interaction.
• Highly proficient with Microsoft Office, including Word, Excel, and Outlook.
• Manages multiple priorities while consistently meeting deadlines.
• Communicates effectively with executives, judicial officers, employees, and external partners.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Enjoys problem-solving and finding efficient ways to support organizational goals.

Benefits

Competitive Compensation Package: Includes annual merit increases, a robust benefit plan, a pension plan, and optional deferred compensation programs. Also offers generous leave accruals, 14 paid holidays, and various work schedule options.

Pay

Salary range: TBD

Schedule

Work schedule: TBD

Contact Information

To learn more about how to create an application, click HERE.