Administrative Assistant

About the role

Provide comprehensive administrative and operational support to the Lodi branch across Service, Parts, and facility operations. This role ensures accurate technician time and expense processing, supports repair order lifecycle management, and assists with parts coordination and general office operations.

Responsibilities

• Review and enter technician timecards; ensure payroll accuracy for 20+ technicians
• Process and audit technician expenses and resolve discrepancies
• Track oil, coolant, and fuel samples, coordinate lab testing, and report results
• Open and close repair orders, validating labor, parts, and billing accuracy, and track job status
• Support parts operations, including purchase orders, vendor coordination, and documentation
• Provide administrative support for calls, records, reporting, and office operations
• Aid in facility coordination, supplies, and general office logistics
• Support accounting tasks such as AP coordination, expense reconciliation, and credit/rebill activities
• General administrative duties for the branch

Requirements

• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a high-volume environment
• Effective communication across teams
• Problem-solving skills and ability to work independently

Qualifications

• High School Graduate or General Education Degree (GED)
• One to two years related experience

Skills & Abilities

• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Experience with Oracle preferred

Benefits

• 401(k) savings plan
• Tuition reimbursement
• Paid holidays and vacation
• Sick time
• Medical, dental, and vision coverage
• Flexible spending accounts
• Employee assistance program
• Life and accident insurance (basic and supplemental)
• Short‑term and long‑term disability insurance
• Business travel accident insurance
• Flexible work schedules
• Annual safety‑shoe allowance
• Annual prescription safety‑glasses allowance

Pay

Salary Range: $28.00 - $34.00 per hour

Schedule

Not specified