Administrative Assistant

Key Responsibilities

• Provide front desk coverage from 9:00 AM - 1:00 PM, including greeting visitors, answering phones, and directing inquiries.
• Conduct daily office walkthroughs to ensure conference rooms, reception areas, kitchens, and common spaces are organized and presentable.
• Cookroom and meeting room management: Coordinate conference room scheduling and assist with meeting preparations, including ordering breakfast and lunch when needed.
• Office supply management: Manage office supply inventory and place orders for supplies, kitchen items, and other office necessities.
• Delivery and messenger services: Monitor incoming deliveries and coordinate messenger services as requested.
• Office organization: Support administrative projects such as typing, editing, and data entry as needed; Assist with office organization projects, including document retention, storage management, e-waste coordination, and general office upkeep.
• Document management: Scan and digitize paper records into the company's document management system.
• Equipment support: Assist with service requests for office equipment, including printers and coffee machines.
• Workstation support: Coordinate workstation setup and breakdown for new hires and departing employees.
• General administrative support: Support attendance tracking and other general administrative functions.

Qualifications

• Previous administrative, office support, receptionist, or customer service experience preferred.
• Strong written and verbal communication skills.
• Highly organized with strong attention to detail.
• Able to prioritize multiple tasks and adapt to changing priorities.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Comfortable performing light physical tasks such as standing, lifting, moving boxes, and organizing office materials.